Intercom System installation

Negaunee Public Schools in Michigan is requesting proposals for furnishing, configuring, programming, testing, and commissioning IP-based intercom, clock, paging, and emergency communication systems at Negaunee Elementary School and Negaunee Middle School, with proposals due June 19, 2026.

The scope covers approximately 48 single-sided IP display units with integrated speaker and microphone, 11 dual-sided IP display units, and 3 large-format LCD message displays for the elementary school; 45 single-sided units, 12 dual-sided units, and 1 large-format display for the middle school. All devices must display synchronized time, custom messaging, and emergency alerts over standard Ethernet infrastructure. The district will provide network switching infrastructure with available PoE+ ports, Category 6 cabling, patch panel termination, and network connectivity. Vendors must identify any additional owner responsibilities required for implementation.

Proposals must include company information with K-12 references, detailed technical specifications covering equipment and software requirements, and comprehensive pricing for equipment, software licensing, freight, programming, configuration, training, and optional services or annual recurring costs. The vendor shall provide administrative and system operation training, user documentation, manufacturer warranty information, software support terms, and technical support options with specified response times.

Evaluation criteria are compliance with specifications, system functionality, school safety features, vendor qualifications and support accessibility, references, warranty and support terms, and total cost of ownership. The target project completion date is August 17, 2026. Questions are due June 10, 2026. Direct inquiries to Cory Richards, Technology Director, at cory.richards@negauneeschools.org. Proposals must be submitted electronically in PDF format.