Intent to Single Source - Support for Mettler Toledo DataBridge ES/MS Software and Hardware

The City of Tampa's Solid Waste & Environmental Program Management is pursuing a single source procurement for support of Mettler Toledo DataBridge ES/MS software and hardware, identified by solicitation number 25-X-01598. The procurement specifically seeks an authorized manufacturer's distributor or dealer capable of providing comprehensive product support for existing scales and software systems at the City's Solid Waste Transfer Station. Key deliverables include product quotations, warranty service, maintenance, and repairs for the DataBridge ES/MS system. The contract period is set from September 1, 2025, through August 31, 2026, with a due date for responses of July 17, 2025. Vendor qualifications include demonstrating authorization to provide Mettler Toledo goods and services, with detailed insurance requirements spanning Commercial General Liability, Automobile Liability, Worker's Compensation, and Cyber Liability Insurance. The procurement emphasizes the need for a vendor with specialized expertise in scale and software solutions specifically tailored to the City of Tampa's McKay Bay location infrastructure.

The contract appears to be a sole source procurement with no specific set-aside designations for disadvantaged enterprises. The incumbent and proposed vendor is Mettler Toledo, Inc., which is being selected due to its proprietary system development and unique technological infrastructure. The existing technology includes 15 software DataBridge MS systems with integrated unattended outdoor remote terminal scales designed for vehicle transaction processing. The contract value is $3,776.06, with prepaid billing and payment terms set at 45 days from the invoice date. The system includes Software Care Standard and Software Evolution support, with service hours Monday through Friday, 8 am - 5 pm, and a one-week response time. The contract will automatically renew for successive one-year terms unless either party provides 60-day written notice of non-renewal, with the primary contact being Jonathan Kane from the City of Tampa and contract management handled by Mettler Toledo's Contract Administration 2 department.