Intent to Single Source for Tree Plotter Inventory Advanced, Ecosystem Benefits, Landing Page, Projects, and Canopy

The City of Tampa Parks & Recreation Department has issued an Intent to Single Source (ISS) for the procurement of Tree Plotter software suite components, specifically targeting Inventory Advanced, Ecosystem Benefits, Landing Page, Projects, and Canopy modules. The City of Tampa Forestry division requires this software to identify tree planting locations in compliance with City ordinance, create and manage work orders for both internal and contracted crews, generate comprehensive work history documentation, and archive completed work orders for historical reference and risk management claim support. The software is also utilized for post-emergency response and activation to capture tropical storm and hurricane damage data to support Forestry crew routing and contractor coordination during cleanup operations, while supporting weekly reporting on Forestry activities that feeds into the annual State of the Forest report. The prospective vendor must be an authorized manufacturer's distributor or dealer capable of quoting the Tree Plotter product and providing comprehensive warranty service, maintenance, and repairs as needed. Interested vendors are required to confirm their ability to provide the requested goods and services and submit documentation verifying their authorization status as a vendor for this product. The solicitation deadline is April 30, 2026, with inquiries directed to Celeste Gibbons-People, Certified Senior Procurement Analyst, at (813) 274-8834 or through the City of Tampa's online supplier portal at https://procurement.opengov.com/portal/cityoftampa.

The ISS designation indicates a single-source procurement intended for the current authorized vendor, which restricts competition to vendors who hold official authorization to distribute and service the Tree Plotter software suite. No specific set-aside designations for disadvantaged enterprises are mentioned in the solicitation documents. The incumbent vendor relationship appears to be with Tree Plotter's authorized distributor network, suggesting existing integration with the City's forestry operations and systems. While the procurement documents do not specify an explicit award value or budget range, the nature of the procurement as a software licensing and support services contract typically encompasses annual licensing fees, implementation support, maintenance, and warranty services. Vendors responding to this opportunity must demonstrate their established authorization status and capability to provide ongoing technical support and service delivery to maintain the City's forestry management operations.