Intent to Single Source for Trakka Systems Extended Warranty

Hillsborough County and the City of Tampa Police Department are pursuing a single-source procurement for an extended warranty covering the Aviation Unit's helicopter searchlights manufactured by Trakka Systems. The specific contract involves obtaining comprehensive warranty coverage for three police helicopters' Trakka Beam A800 searchlights, with the intent to address all potential hardware and software failures during daily operational use. Potential vendors must be authorized manufacturer's distributors or dealers capable of providing warranty service, maintenance, and repairs for the searchlight systems. The procurement requires extensive insurance documentation, including Commercial General Liability, Automobile Liability, Worker's Compensation, and Excess Liability Insurance with specific coverage limits and conditions. The procurement opportunity was posted on March 13, 2025, with the same date designated as the response deadline, indicating an expedited procurement process for this critical aviation equipment support.

The contract appears to be unrestricted in terms of vendor participation, with no specific set-aside designations for disadvantaged enterprises mentioned in the documentation. The single-source nature of the procurement suggests limited competitive bidding, focusing instead on securing an authorized vendor with direct manufacturer relationships for the Trakka Systems searchlight equipment. While no specific award value or budget range is explicitly stated, the comprehensive insurance requirements and technical specifications indicate a potentially significant contract value commensurate with the specialized aviation equipment maintenance needs. The procurement is specifically tailored to maintain the operational readiness of the Tampa Police Department's Aviation Unit, emphasizing continuity of critical law enforcement technological infrastructure. Vendors interested in responding must provide documentation proving their authorized status as a manufacturer's distributor or dealer for the Trakka Beam A800 searchlight systems.