Intent to Single Source for the Churchill Navigation Augmented Reality Systems

The City of Tampa, located in Hillsborough County, Florida, is pursuing a single-source procurement for an extended warranty covering Churchill Navigation Augmented Reality Systems for the Tampa Police Department's Aviation Unit. The procurement (Reference 26-X-00480) specifically seeks comprehensive hardware and software failure coverage for police aircraft navigation equipment. Vendors must be authorized manufacturers, distributors, or dealers capable of providing warranty service, maintenance, and repairs for the quoted product. The procurement requires vendors to demonstrate technical capability and provide documentation of authorized vendor status for Churchill Navigation products. Key requirements include maintaining extensive insurance coverage, including Commercial General Liability insurance of $1 million per occurrence and $2 million general aggregate, Automobile Liability insurance ranging from $500,000 to $1 million, and Worker's Compensation and Employer's Liability insurance. The contract opportunity was posted on December 17, 2025, with a response deadline of December 22, 2025, indicating a tight turnaround for potential vendors.

While the procurement document does not explicitly outline set-aside designations or specific restrictions on responding organizations, it does impose rigorous qualification standards for potential vendors. The requirement for authorized manufacturer status effectively limits the pool of eligible respondents to those with direct relationships with Churchill Navigation. No incumbent vendors are mentioned in the documentation, and the procurement appears to be focused on maintaining existing technological infrastructure within the Tampa Police Department's Aviation Unit. The document does not specify a precise contract value, budget range, or total anticipated expenditure for the extended warranty and maintenance services. Vendors must provide certificates of insurance prior to commencing work and maintain all required insurance policies throughout the contract term. Additional specialized insurance coverages may be required on a case-by-case basis, depending on the specific details of the navigation systems and aircraft equipment being covered.