Intent to Single Source for In-Situ, Inc

The City of Tampa is pursuing a single-source procurement for the David L Tippin Water Treatment Facility through solicitation number 25-P-00254, specifically targeting Chemscan Process Analyzer system parts and services from In-Situ, Inc. The procurement focuses on acquiring specialized equipment for online, real-time monitoring of dissolved nutrients, organics, and metals throughout the water treatment facility. In-Situ, Inc. is the exclusive manufacturer of the ChemScan Process Analyzer System, including patented optical assemblies, circuit boards, and software, making them the sole authorized source for spare parts, repair components, reagents, and maintenance services. The procurement is designed to ensure safe and reliable continuity of operations, with a planned 12-month contract and an estimated cost of $15,000. The due date for this opportunity was May 12, 2025, with the intent to single source document originally posted on May 7, 2025. Vendor responses must include comprehensive documentation verifying their authorized vendor status and ability to provide the requested goods and services.

The procurement appears to be unrestricted in terms of set-aside designations, with no specific limitations on responding organizations. In-Situ, Inc. is the incumbent and sole potential vendor due to the unique proprietary nature of the Chemscan Process Analyzer system. The existing water treatment facility infrastructure requires integration with the specific Chemscan components, necessitating a highly specialized procurement approach. Extensive insurance requirements are specified for the vendor, including Commercial General Liability, Automobile Liability, Worker's Compensation, Cyber Liability, and Pollution/Asbestos Legal Liability Insurance, with specific coverage limits and insurer rating stipulations. The contract includes detailed provisions protecting the City of Tampa's interests, with the procurement covering not just equipment but also maintenance, repair services, and ongoing support for the critical water treatment monitoring system. The total contract value is estimated at $15,000 for the 12-month period, representing a targeted, specific procurement to maintain essential water treatment facility operational capabilities.