RFR 2507 - Digital Window Signs

The Massachusetts State Lottery Commission (MSLC) is seeking to procure electronic digital messaging signs for display at Lottery Sales Agent establishments throughout the state via RFR 2507. The signs must measure approximately 28" x 16" x 2", with the capability to display lottery jackpot amounts and other lottery information, featuring three-digit readouts and a minimum viewing distance of 240 feet. Bidders must have been in similar business for a minimum of three years and provide signs that are UL rated, utilize 120-volt power outlets, and communicate via Ethernet over RF (802.11 or Wi-Fi). The RFR will be released on December 2, 2024, with responses due by December 30, 2024, at 10:00 AM. Evaluation criteria will include technical capabilities, pricing, and an Invest in Massachusetts commitment, with the contract intended to be a three-year agreement with two potential one-year renewals. Bidders must submit comprehensive documentation including a Cost Table, Business Reference Form, and other mandatory attachments. The MSLC reserves the right to award the contract to a single vendor or multiple vendors, with all deliveries requiring FOB destination and platform delivery between 6:45 am and noon on weekdays.

The procurement includes a Supplier Diversity Program (SDP) requirement mandating that bidders commit to spending at least 1% of contract sales with certified diverse businesses, including MBE, WBE, SDVOBE, VBE, DOBE, LGBTBE, and non-profit designations. Bidders who certify that 50% or more of work hours will be performed in Massachusetts receive additional evaluation points. The current incumbent vendor is Pro-Lite Inc., and the signs must be compatible with MSLC's existing network infrastructure. While specific budget ranges are not explicitly detailed, the Cost Table indicates pricing flexibility for quantities ranging from 500 to 8,000 units. The procurement is not federally funded, and bidders are encouraged to propose options that provide the best value to MSLC, including considerations for American-made versus foreign-component products. The signs must be plug-and-play with IP over ethernet communication protocol, and alternative sizing may be considered if display parameters are met. Pricing must be comprehensive and include all potential costs, with no separate considerations for unforeseen increases such as tariffs.