Intent to award solesource - SAS

The South Carolina Department of Corrections (SCDC) has issued a sole source solicitation for SAS Institute system software license renewal and support services, specifically targeting critical software functionality across financial, personnel, inmate management, and jail management database systems. The procurement covers software licenses operating on mainframe, AIX, and Windows environments, with particular emphasis on supporting SCDC clients and servers, including upgraded equipment within the Education Division. Responses to this solicitation must be submitted by March 25, 2020, at 10:00 a.m., either by mail or email to purchasing@doc.sc.gov, with "SOLE SOURCE" in the subject line. The submission address is 4420 Broad River Road, Columbia, SC 29210. No pre-bid conference or site visit is required for this procurement. SCDC justifies the sole source award based on the extensive dependency on SAS software, which generates hundreds of production reports across multiple systems, and the substantial system rewrites that would be necessary with alternative solutions.

The solicitation appears to be open to all vendors, with no specific set-aside designations or restrictions on organizational types mentioned. Vendors must be authorized to supply all products and services for SCDC's specific requirements and must submit complete documentation proving their authorization to perform all contract requirements. Potential vendors are cautioned about improperly claiming preferences, which could result in serious consequences. Aggrieved vendors may protest the intended award within five business days of posting, with formal protests required within fifteen days and directed to the Chief Procurement Officer at the Materials Management Office. While no specific award value is explicitly stated in the documentation, the procurement covers comprehensive software license renewal and support services across multiple critical systems. The original award was scheduled to be posted on August 26, 2019, on the South Carolina procurement website, indicating the strategic importance of maintaining continuous software support for the Department of Corrections' operational systems.