Intent to award sole source- heidelberg

The South Carolina Department of Corrections (SCDC) Purchasing Branch has issued an intent to award a sole source maintenance and service agreement for printing equipment to Heidelberg. The procurement specifically covers two Heidelberg SM52-2p printing presses, one Polar Cutter 92E, and one SM74 printing press. The sole source justification stems from the unique requirement that parts for these specific Heidelberg equipment models are exclusively available through Heidelberg, and the company will only warranty parts installed by their trained service technicians. Interested vendors must submit sealed offers by July 7, 2022, at 10:00 a.m., either by physical mail to the SCDC Purchasing Branch at 4530 Broad River Road, Columbia, SC 29210, or via email to purchasing@doc.sc.gov with "SOLE SOURCE" as the subject line. Offerors are required to submit a signed copy of the form and provide documentation of their authorization to perform all contract-related aspects, with offers needing to remain valid for a minimum of thirty calendar days after the opening date.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the document. The procurement does not indicate a predetermined award value or budget range for the maintenance and service agreement. Heidelberg appears to be the incumbent and sole source vendor for this specific printing equipment maintenance contract. The existing infrastructure consists of four specific printing machines with unique serial numbers that require continued maintenance and service. Vendors interested in protesting the intended award must do so within specific timeframes: an initial notice of intent to protest must be filed within five business days of posting, with the actual formal protest due within fifteen days, and all protests should be addressed to the Chief Procurement Officer at the Materials Management Office. The notice of intent to award will be posted in the South Carolina Business Opportunities (SCBO) for at least ten business days, in compliance with SC Code 11-35-1560.