Intent to Award RFP 25-2691

The Michigan Department of Transportation (MDOT) Purchasing Unit issued Request for Proposal (RFP) 25-2691 for a Prequalified Maintenance Contractor to perform highway maintenance work on US-127 BR (McEwan St.) in Clare County. The procurement specifically solicits a contractor to complete preventative maintenance repairs, which include 1.5" cold milling and a 1.5" HMA overlay from the Point of Beginning (POB) to the Point of Ending (POE), along with required traffic control and pavement markings. The RFP was initially posted on SIGMA VSS on July 9, 2025, with proposals due by July 21, 2025, and the evaluation was conducted on a pass/fail basis. Three bidders submitted proposals: Central Asphalt Inc., Pyramid Paving & Contracting Co., Inc., and Rieth-Riley Construction Co., Inc. All bidders were required to be prequalified in the Cb Hot Mix Asphalt/Bituminous Patching category, and the evaluation assessed their ability to meet mandatory technical and operational requirements.

The procurement did not include any specific set-aside designations for disadvantaged businesses, as none of the bidders were classified as Service-Disabled Veteran Owned Businesses (SDVOB) or Geographically Disadvantaged Business Enterprises (GDBE). Central Asphalt Inc. was recommended for award with the lowest total price of $266,772.00, which was significantly lower than Pyramid Paving's $303,839.75 and Rieth-Riley Construction's $449,898.55. The final award is pending State Administrative Board approval, and bidders who were not recommended are encouraged to schedule a debriefing session with the Solicitation Manager, Anna Swanson, to understand the rationale behind the recommendation. Unsuccessful bidders can contact the manager to gain insights into the evaluation process and potential areas of improvement for future proposals. The procurement represents a targeted infrastructure maintenance project focused on improving highway conditions in Clare County.