award-letter-and-synopsis RFP 25-2691.pdf
PDF 99 KB Posted
- Attached to
- Intent to Award RFP 25-2691
- Solicitation number
- NIA1-591-250000000869-1
- Issued by
- Clinton County, Michigan
About this file
This is an Award Recommendation document from the Michigan Department of Transportation (MDOT) Purchasing Unit for Request for Proposal (RFP) 250000002691, which solicits a Prequalified Maintenance Contractor to perform HMA cold mill and overlay work along US-127 BR (McEwan St.) in the City of Clare, Clare County. The RFP was posted on SIGMA VSS on July 9, 2025, for 12 days, with proposals due by July 21, 2025. Three bidders submitted proposals: Central Asphalt Inc., Pyramid Paving & Contracting Co., Inc., and Rieth-Riley Construction Co., Inc. The project requires preventative maintenance repairs consisting of 1.5" cold milling with a 1.5" HMA overlay from the Point of Beginning (POB) to the Point of Ending (POE), along with traffic control and pavement markings.
The evaluation was conducted on a pass/fail basis, with all three bidders meeting the mandatory requirements, including being prequalified in the Cb Hot Mix Asphalt/Bituminous Patching category. Central Asphalt Inc. was recommended for award with the lowest total price of $266,772.00, which is significantly lower than Pyramid Paving's $303,839.75 and Rieth-Riley Construction's $449,898.55. The award is pending State Administrative Board approval, and bidders who were not recommended are encouraged to schedule a debriefing session with the Solicitation Manager, Anna Swanson, to understand the rationale behind the recommendation. None of the bidders were classified as Service-Disabled Veteran Owned Businesses (SDVOB) or Geographically Disadvantaged Business Enterprises (GDBE).
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Michigan.gov/MiProcurement
Version 2024-2 Page 1 of 3
AWARD RECOMMENDATION
Notice of Intent to Award Number: 250000000869
Notice of Intent to Award Date: 7/25/2025
The Michigan Department of Transportation Purchasing Unit has completed the evaluation of Request for Proposal (RFP) 250000002691 US-127BR (McEwan St.) HMA Cold Mill and
Overlay City of Clare, Clare County and has recommended an award to Central Asphalt
Inc. in the amount of $266,772.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State
Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award.
The Solicitation Manager may be contacted as follows:
Anna Swanson, Solicitation Manager.
Swansona1@michigan.gov
517-230-2063
Background Information:
The purpose of the RFP was to solicit responses for selection of a Prequalified
Maintenance Contractor to perform HMA cold mill and overlay along US-127 BR (McEwan
St.) City of Clare in Clare County. The Contract will require preventative maintenance repairs consisting of 1.5” cold milling with a 1.5” HMA overlay from the POB to the POE and other defined work.
Contractor (or subcontractor) must be prequalified in the following category:
Cb Hot Mix Asphalt/Bituminous Patching
Bidders:
The RFP was posted on SIGMA VSS on July 9, 2025, for 12 days. The following bidders submitted proposals by the published due date of July 21, 2025.
Bidder Address, City, State, Zip Code SDVOB* GDBE**
Central Asphalt Inc. 900 S. Bradley Street Mt. Pleasant, MI 48858
No No
Pyramid Paving & Contracting Co, Inc dba Pyramid Paving
600 N. Jefferson Bay City, MI 48708
No No
Rieth-Riley Construction Co., Inc.
122 E. West Branch Road Prudenville, MI 48651
No No
Version 2024-2 Page 2 of 3
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process
A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Mandatory Minimum Requirements
The bidder is prequalified in category Cb Hot Mix Asphalt/Bituminous Patching.
Evaluation Process, Pass/Fail Evaluation
Proposals will be evaluated on a PASS/FAIL basis based on the following criteria:
1. Responses to Vendor Questions are complete and acceptable
2. Responses on Schedule A are complete and acceptable
3. Schedule B is complete
Contract award will be to the lowest price PASS bidder. The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method
Responses to this solicitation were reviewed by the Solicitation Manager, Anna Swanson, in collaboration with the Program Manager, Brian Atkinson.
III. Evaluation Results
The evaluators reviewed the proposals and made the following determinations related to the published specifications:
Criteria Central Asphalt Inc.
Pyramid Paving & Contracting Co, Inc dba Pyramid Paving
Rieth-Riley Construction
Co., Inc.
Cb prequalified Yes Yes Yes
Responses to Vendor Questions are complete and acceptable
Pass Pass Pass
Responses on Schedule A are complete and acceptable
Pass Pass Pass
Schedule B is complete Pass Pass Pass
Version 2024-2 Page 3 of 3
Criteria Central Asphalt Inc.
Pyramid Paving & Contracting Co, Inc dba Pyramid Paving
Rieth-Riley Construction
Co., Inc.
PROPOSAL DETERMINATION PASS PASS PASS
IV. Pricing Summary
Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
Pay Item Description
Central Asphalt Inc.
Pyramid Paving & Contracting Co, Inc dba Pyramid Paving
Rieth-Riley Construction Co., Inc.
1 HMA cold mill and overlay, 1.5” cold milling with a 1.5” HMA overlay, traffic control and pavement markings
$266,722.00 $303,839.75 $449,898.55
Total Price $266,772.00 $303,839.75 $449,898.55
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a
PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Central Asphalt Inc. in the amount of $266,772.00.
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