Integrated Roadway Management Platform

The City of Rock Hill, South Carolina is soliciting proposals under RFP #2128-RFP for an integrated roadway management software platform, with a non-mandatory pre-proposal meeting on November 19, 2026 and proposals due December 10, 2026 at 2:00 p.m. through the City's eProcurement Portal. No set-aside, preference, or cooperative-purchasing requirement appears in the source.

The platform must cover roadway imagery, pavement assessment, roadway-asset assessment, maintenance and capital planning, asset management, and work orders across approximately 205 centerline miles of City-maintained roadway. Required functions include AI-powered pavement distress identification, automated detection of traffic signs and pavement markings, integrated budget forecasting, web and mobile asset and work-order management, and GIS and API connectivity with existing City systems. Pricing must include a one-time implementation cost covering setup, GIS and data integration, configuration, and staff training, plus annual all-inclusive service fees covering data collection, AI pavement condition evaluation, licensing, hosting, technical support, and maintenance and rehabilitation recommendations.

The initial term is one year, with up to four additional one-year renewals at the City's sole discretion, each requiring written mutual agreement. The source lists York County as the jurisdiction. The selected vendor must carry General Liability coverage of $2,000,000 per occurrence, Professional Liability of $2,000,000 per claim, Cyber Liability, and Workers' Compensation; obtain a City Business License before contract execution; and comply with South Carolina's Illegal Immigration Reform Act and Iran Divestment Act. The City retains ownership of collected data, roadway imagery, and City-specific data, granting the vendor only a limited, non-exclusive service-delivery license whose restrictions survive termination.

Evaluation weights are AI Technology and Pavement Evaluation Capabilities (30 points), Company Experience (20 points), Software Functionality (20 points), Price (20 points), and Implementation, Data Collection, and Customer Support (10 points). The City may waive minor technicalities, reject all proposals, request modifications, and conduct interviews at no cost to proposers. A sample agreement template, posted October 19, 2026, sets fees at a not-to-exceed amount in Exhibit C, requires monthly invoices payable within thirty days, and permits the City to retain up to ten percent of each invoice pending satisfactory completion. Questions are due December 3, 2026 at 4:00 p.m.