Insurance Risk Management Consulting Services

The California Department of Transportation (Caltrans) has issued a Request for Proposal (RFP) Number 54A0073 for Insurance Risk Management Consulting Services to develop a comprehensive insurance policy document tracking system. The selected contractor will be responsible for receiving, reviewing, approving, storing, tracking, and retrieving insurance policy documents for all Caltrans construction contracts on an as-needed basis. Additionally, the contractor must pre-approve and issue certificates of pre-approved insurance upon request by the Caltrans Contract Manager. The procurement requires the contractor to provide 6,000 total personnel hours over the three-year contract term, estimated at 2,000 hours per year. Proposals were due by March 29, 2016, at 3:00 PM, with oral interviews tentatively scheduled for the week of April 4, 2016. The contractor must demonstrate capabilities in insurance document management and meet specific insurance coverage requirements, including $1,000,000 per occurrence in commercial general liability, automobile liability, workers' compensation, and professional liability coverage.

The RFP encourages participation from Disabled Veteran Business Enterprises (DVBE), with a potential incentive of up to 5% for qualifying proposals. The state has established a 25% Small Business participation goal, welcoming certified Small Businesses, Microbusinesses, and contractors willing to commit to 25% subcontracting to certified small businesses. While no specific DVBE participation goals have been set, the procurement aims to promote diversity in contractor selection. The contract is scheduled to run from approximately June 1, 2016, through May 31, 2019, subject to annual performance reviews and state budget approvals. The total allocated budget for this agreement is $450,000, providing a clear financial framework for the selected contractor. The procurement represents an opportunity for firms specializing in insurance risk management and document tracking systems to provide critical support to Caltrans' contract management operations.