Insulation Maintenance and Installation Services

The University of Wisconsin Eau Claire is seeking to contract for Insulation Maintenance and Installation Services through a Request for Bid (RFB) issued on May 10, 2021. The procurement aims to secure up to three contractors to provide comprehensive insulation services, including applying pipe covering, insulating hot and cold surfaces, working on ducts and flues, installing protective coverings, and erecting scaffolding. Bidders must have a minimum of two years of experience in insulation services and provide three client references from comparable institutions served within the past three years. Written questions were due by May 12, 2021 at 5:00 p.m., with responses posted around May 14, 2021, and final bids were due on May 18, 2021 at 2:00 p.m. CST via email submission. The evaluation criteria focus on selecting the lowest sum total cost responsive and responsible bidder, based on hourly rates per worker category and a percent markup rate on materials. The initial contract term runs from the award date through May 25, 2023, with potential optional one-year renewals extending the contract potentially to May 25, 2025.

The procurement includes specific set-aside designations and preferences for diverse suppliers, particularly emphasizing Wisconsin's Supplier Diversity Programs. Minority Business Enterprises (MBE), Woman-Owned Business Enterprises (WBE), and Disabled Veteran-Owned Businesses (DVB) can receive up to a 5 percent price preference if certified. Bidders must comply with criminal background check requirements and maintain a minimum of $1,000,000 in liability insurance coverage. The university does not guarantee any specific purchase quantity or dollar amount and reserves the right to issue separate bids if deemed in its best interest. Contractors will be required to perform all work F.O.B. job site with freight paid by the contractor, and pricing must remain firm for the initial contract term. Any potential price increases would be limited to fully documented cost increases and require thirty days' written notice. While no specific budget range is explicitly stated, the contract is designed to accommodate various insulation projects within the university's ongoing maintenance and construction portfolio.