Institutional Food Services
Closed State & local contract opportunity Posted
- Solicitation number
- 24RFP10085
- State
- South Dakota
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC code
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
The State of South Dakota, specifically through the Michael J. Fitzmaurice SD Veterans Home located in Hot Springs, is seeking a comprehensive institutional food service provider through Request for Proposal #24RFP10085. The procurement aims to secure a nutritional, high-quality, and cost-effective food service solution for up to 106 residents across 8 different households, with 78 nursing care beds and 28 domiciliary beds. The selected vendor will be responsible for manual food service operations, including menu planning, meal preparation, and home-style dining service that meets residents' dietary and medical needs. Key objectives include providing innovative food services that complement the Veterans Home's mission of supporting South Dakota veterans and their spouses. The proposal requires vendors to demonstrate capabilities in meal service, staffing, equipment management, and reporting. Critical deadlines include a proposal submission due date of May 1, 2024, with inquiries accepted until a specified date, and a contract start date of July 1, 2024. The state anticipates awarding a single contract with an initial one-year term and four potential one-year renewals.
No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The RFP does not indicate a current incumbent vendor, but provides detailed information about existing infrastructure, including 8 households with individual kitchens and dining areas. The state will provide certain equipment and facilities for the contractor's use, with the expectation that the vendor will obtain necessary permits, licenses, and supplies. The cost proposal template suggests pricing will be structured with a fixed monthly base rate and a per-meal charge, based on an average daily census of 83 residents. While a specific budget range is not disclosed, the pricing model allows for flexibility based on actual meal services. Potential vendors must demonstrate compliance with the comprehensive requirements outlined in the RFP, including ability to serve diverse dietary needs, maintain high-quality food service, and integrate with the Veterans Home's operational model.
Opportunity text
The State of South Dakota (State) intends to secure manual food service operations for the Michael J. Fitzmaurice SD Veterans Home located in Hot Springs. The purpose of the RFP is to define the State's needs to solicit a proposal from your company and to gain adequate information to evaluate the services that your company has to offer. It is anticipated that this RFP will result in a single award contract.
The State is seeking a nutritional, high quality, cost effective, and innovative solution to the food service needs of residents of the State Veterans Home. These services must be provided in a manner that will meet the needs and concerns of residents and staff. The full achievement of the comprehensive goals of this program should result in an innovative food service operation that will complement the mission of the State Veterans Home.
State Veterans Home, Hot Springs, South Dakota The mission of the Michael J. Fitzmaurice South Dakota Veterans Home is to provide a quality living environment with adequate medical support in an independent living and long-term care setting for all eligible South Dakota veterans and their spouses, widows, or widowers. The facility serves up to 106 residents with 78 nursing care beds and 28 domiciliary beds. Residents live in 8 different Households. Each Household has 13-14 single occupancy rooms, and each household has its own kitchen and dining area. Offerors should note that the State Veterans Home offers residents home-style dining served on each individual household. Diets and medications for residents are similar to those found in private and public nursing homes and assisted living facilities.
This RFP is designed to provide interested Offerors with sufficient basic information to submit proposals meeting minimum requirements but is not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability under any agreement.
All participating Offerors shall agree to comply with all of the conditions, requirements and instructions of this proposal as stated or implied herein. Should anything have been omitted from this proposal that is necessary to a clear understanding of its requirements, or should it appear that various instructions are in conflict, the Offeror shall secure written instructions from the Director of Procurement Management at least forty-eight hours prior to the time and date of the opening of the proposal.
Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Pamela Horton, Business Manager at pamela.horton@state.sd.us with the subject line "RFP #24RFP10085".
The State will respond to offeror's inquiries (if required) via e-mail. In addition, all inquiries and the State's response will be posted on the state's e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP.
Files
| File | Type | Posted |
|---|---|---|
| Cost Proposal Template.xlsx | XLSX spreadsheet | |
| RFP Document.pdf | ||
| Response to Offeror Questions document.pdf |
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