Installation of Wildlife Chain-Link Fence

The City of New Smyrna Beach is conducting a sealed bid procurement (ITB 16-26-AIR) for the installation of wildlife chain-link fencing at New Smyrna Beach Municipal Airport in Volusia County, Florida. The project requires qualified and licensed contractors to provide and install an 8-foot-tall chain-link fence with barbed wire and 5-foot wildlife exclusion fence skirting around the airport perimeter, encompassing approximately 8,000 linear feet of new fencing. The scope of work includes demolition of approximately 18,000 linear feet of existing 6-foot chain-link fencing, installation of new security gates, clearing and grubbing operations maintaining minimum 10-foot clearance from tree lines, installation of wildlife exclusion ditch crossings, site restoration including hydroseeding of 16,130 square yards, gopher tortoise survey and relocation activities, temporary erosion control measures, construction survey documentation, and project mobilization. The project is divided into three phased work areas with strict timelines: Work Area A (30 consecutive calendar days), Work Area B (30 consecutive calendar days), and Work Area C (15 consecutive calendar days), with a maximum total contract time of 75 days from the Notice to Proceed. All work must comply with FAA Advisory Circular AC 150/5370-2, FDOT Standard Specifications, Volusia County Land Development Code, and maintain the security and operational status of the active airfield throughout construction. Bidders must submit sealed bids electronically through the City's eProcurement Portal by May 29, 2026, at 5:00 p.m., with bid opening scheduled for June 1, 2026, at 9:30 a.m. and City Commission recommendation anticipated on July 7, 2026. A non-mandatory pre-bid meeting is scheduled for May 7, 2026, at 9:00 a.m. via Microsoft Teams, and an in-person site visit is scheduled for May 11, 2026, at 4:00 p.m. at New Smyrna Beach Airport. Bidders may submit written questions through May 19, 2026. All bidders must provide a 10 percent bid bond and submit comprehensive documentation including proof of active Florida contractor licensure, E-Verify registration, liability insurance evidence, public entity crime statements, drug-free workplace certifications, SAM.Gov registration, references from five similar projects completed within the past five years, a list of subcontractors representing 5 percent or more of contract value, and compliance certification with the Florida Trench Safety Act.

This solicitation includes federal disadvantaged business enterprise (DBE) participation requirements under 49 CFR Part 26, and the City of New Smyrna Beach actively encourages participation from all qualifying firms regardless of business size or ownership, including small businesses and minority-owned enterprises. No incumbent vendors or current contractors are identified in the procurement documents. Bidders selected for award must comply with Davis-Bacon prevailing wage rate requirements for all laborers and mechanics, as the project is partially funded by federal sources through the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) and the Florida Department of Transportation (FDOT), with additional local funding from the New Smyrna Beach Municipal Airport. Upon contract award, the successful bidder must provide 100 percent performance bonds, payment bonds, labor and material payment bonds, comprehensive general liability insurance ($1,000,000 per occurrence), automobile liability insurance ($1,000,000 per person and occurrence), and workers' compensation insurance within fourteen days of acceptance. Liquidated damages are assessed at $1,500 per calendar day for delays in completing work within the specified timeframes for each work area. The contract includes a one-year warranty period from final acceptance for all materials, equipment, and workmanship. No specific award value or budget range is disclosed in the procurement documents; the contract award will be made to the lowest, most responsive, and responsible bidder meeting all specifications, contingent upon receipt of acceptable bids and availability of federal and local funding.