Public_Records.pdf
PDF 364 KB Posted
- Attached to
- Installation of Wildlife Chain-Link Fence
- Solicitation number
- 16-26-AIR
- Issued by
- Volusia County, Florida
About this file
This is a Public Records policy document issued by the City of New Smyrna Beach, Florida, in connection with a sealed bid solicitation for the installation of an 8-foot-tall chain-link fence with wildlife fence skirting at the New Smyrna Beach Airport. The project scope includes minor tree cutting and clearing, select site grading, and restoration work. All solicitation responses must be submitted through the City's eProcurement Portal. The project will be partially funded by the Florida Department of Transportation (FDOT), the Federal Aviation Administration (FAA), and the New Smyrna Beach Municipal Airport through local funds. Contract award is contingent upon receipt of bids and funding availability. The solicitation is open to qualified and licensed contractors and emphasizes nondiscrimination in the award and performance of the contract based on race, color, sex, or national origin. The requirements of 49 CFR Part 26 apply to this contract.
All material submitted in response to this solicitation becomes the property of the City of New Smyrna Beach and may be reviewed by any person ten days after public opening. Contractors must comply with Florida Statutes Chapter 119 regarding public records requirements, including maintaining records, providing copies upon request, protecting confidential information, and transferring all public records to the City upon contract completion or destruction of duplicates if records are retained. Contractors should contact the City Clerk at 386/410-2630 or clerk@cityofnsb.com for questions regarding public records obligations. All electronically stored records must be provided in a format compatible with the City's information technology systems.
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Text version
PUBLIC RECORDS
All material submitted regarding this solicitation becomes the property of the City. Solicitation documents may be reviewed by any person ten (10) days after the public opening. The
Respondent should take special note of this as it relates to any proprietary information that might be included in its offer. Any resulting contract may be reviewed by any person after the contract has been executed by the City.
The City has the right to use any or all information/material submitted in response to this solicitation and/or any resulting contract from same. Disqualification of a Professional
Consultant does not eliminate this right. This section is further subject to F.S. 119.01 et. seq.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS, CITY CLERK, AT 386/410-2630, CLERK@CITYOFNSB.COM,
CITY OF NEW SMYRNA BEACH, 210 SAMS AVENUE, NEW SMYRNA
BEACH, FL 32168.
The contractor is required to comply with public records laws, specifically to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
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