Installation of Carpet tile in office space

NorthWest Senior & Disability Services in Salem, Oregon is soliciting proposals from qualified flooring contractors for carpet tile installation and repair services at the Salem Annex Building, Suite 190. The procurement encompasses installation of approximately 7,100 square feet of Patcraft Mid Century Mad Collection Orbital carpet tiles (Style 10379, color Doo Wop, 24" x 24" format) with no product substitutions permitted, repair of approximately 120 carpet tiles in an adjacent hallway, and installation of 4-inch commercial-grade cove base. Contractors must submit detailed proposals that include company information, relevant project experience with references, itemized cost breakdowns for labor, materials, adhesive, cove base, demolition, and contingent items, and two pricing options—one including carpet tiles and one assuming the agency will provide the tiles. All work must comply with Patcraft installation guidelines, utilize low-VOC adhesives suitable for occupied commercial environments, and maintain daily work hours from 8:00 am to 4:30 pm while minimizing business disruption. Required qualifications include proof of current general liability and workers' compensation insurance, Oregon CCB license numbers, and material and workmanship warranties with coverage details. Evaluation criteria prioritize RFP compliance, proposal quality and completeness, demonstrated experience and qualifications, proposed schedule, licensing and insurance documentation, responsiveness, and cost clarity, with cost considered alongside qualifications rather than as the sole determining factor. The RFP was issued on February 6, 2026, with a proposal deadline of February 27, 2026 at close of business. An optional but strongly encouraged site visit is scheduled for Thursday, February 19, 2026 from 9:00 am to 12:00 pm, with contractors planning for approximately 30-45 minutes on site; this will be the only available day for site access.

The RFP documents do not identify any set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or current contractors. No specific budget range or award value is listed in the procurement materials. The owner reserves the right to reject proposals, award all or part of the work, or phase the project as operational needs require, providing flexibility in award decisions based on contractor qualifications and organizational priorities.