Inspection Supplies

The City of Philadelphia is soliciting quotes for inspection supplies as a micro purchase under Firm Limit contract terms, with quotes due May 27, 2026. Award will go to the lowest responsive and responsible bidder; the City reserves the right to award as a whole or by line item and to accept quotes from multiple sellers.

Sellers must quote all items to be eligible for award. All quotes must be submitted electronically through PHLContracts and accompanied by a signed Consent and Authorization Agreement prior to bid closing. Pricing for this Firm Limit contract must not exceed $40,000, adjusted annually by CPI-U increases from January 1, 2020 and rounded to the nearest thousand dollars. No price changes are permitted after bid opening. All products must be delivered FOB Destination Point at quoted prices, with the City exempt from federal excise, transportation, and Pennsylvania sales taxes; quoted prices must be net and exclusive of taxes.

Contract term is 365 days from the effective date specified in PHLContracts, with no extensions permitted. Payment is made electronically upon delivery, City approval, and invoice submission; the City has no obligation to pay for items without an issued Purchase Order. Sellers must maintain General Liability insurance of $500,000 per occurrence, certify they are not indebted to the City for delinquent taxes, liens, or judgments, and obtain a City tax identification number. Successful sellers are subject to Philadelphia's business income and receipts tax, net profits tax, and city wage tax.

All quotes must remain valid for 60 days from submission. Sellers may propose alternate products of equal quality and performance with complete descriptions. Submission of the optional LGBTQ Applicant Opportunity Data Form is encouraged but not required. For platform questions, contact PHLContracts@phila.gov or 215-686-4755, 215-686-4720, or 215-686-4721.