B2627187_Seller_SOP_Checklist.pdf

This is a seller checklist document issued by the City of Philadelphia Procurement Department for vendors submitting quotes through the PHLContracts portal for small order purchases. The checklist outlines the sequential steps required for quote submission across multiple tabs in the online system. Vendors must complete the General Tab by indicating Local Business Entity (LBE) certification status, proceed to the Items Tab to enter unit costs for each listed item, answer all mandatory questions in the Questions Tab, and review and accept terms and conditions. The submission process requires vendors to download and save all attachments, complete any required supporting documentation, and address validation warnings before finalizing their quotes through the Summary Tab.

The checklist mandates that all vendors maintain an executed Consent & Authorization form in their vendor profile as a prerequisite for quote consideration; vendors without this documentation on file must submit a copy with their quote. While completion of the optional LGBTQ Applicant Opportunity Data Form is encouraged, it is not required for submission. Vendors must attach any additional documents relevant to their quote in the Attachments Tab and systematically address all red validation messages that appear throughout the submission process. The checklist emphasizes the importance of clicking "Save & Continue" on every tab to ensure proper progression through the quote submission workflow on www.PHLContracts.phila.gov.