Inmate supplies - master agreement

The State of Maine is soliciting bids on a master agreement for inmate supplies to be provided to four using agencies — Downeast Correctional Facility, Long Creek Youth Development Center, Maine Correctional Center, and Maine State Prison — with bids due September 3, 2013.

The scope comprises 37 line items spanning hygiene, personal care, and commissary products including soaps, deodorants, shampoos, combs, hairbrushes, razors, toothpaste, shaving products, sanitary supplies, and mattresses in six size and configuration options. Vendors must supply unit prices and delivery timeframes for each catalog item. Samples are required for all items except mattresses and must be received by the bid opening date.

The contract term is one year, commencing immediately, with a two-year renewal option and pricing firm through August 31, 2014. Bid prices must be net and include all transportation charges with delivery prepaid FOB destination. The State of Maine Procurement Card must be accepted as payment with no surcharges permitted.

Award will be made to the lowest-priced bidder whose bid meets all specifications and offers the best value to the State; the State reserves the right to make a single award or split awards among multiple vendors. Municipalities, political subdivisions, and school administrative districts may participate at the bid price or under conditions specified by the vendor.

Vendors must submit questions through the Vendor Support System at least 48 hours before the deadline and submit quarterly reports to the Division of Purchases. The Division reserves the right to cancel the contract with 30 days' written notice or immediately for non-conformance with contract terms, conditions, and specifications.