Inmate supplies - contract

The Maine Department of Corrections is requesting bids on inmate supplies covering thirty-one line items for five correctional facilities, with bids due June 11, 2009 and samples required by the bid opening date at the Division of Purchases in Augusta, Maine.

The scope encompasses personal hygiene products (soap, shampoo, deodorant, toothpaste, razors, shaving cream), bedding (flame-resistant mattresses in multiple sizes and covers), cleaning supplies, and uniform accessories (webbing, buckles, brass-plated belt tips). Security-sensitive items carry specific requirements: razors must be single or twin blade only; shaving cream must be non-aerosol and brushless; toothpaste in single-use portions where applicable; mattresses must meet flame-resistance standards. Estimated usage quantities range from 4 cases to 2,160 units depending on the item. Samples for all items must be submitted marked with item number and vendor name; faxed or emailed bids will be rejected, and bids must be submitted through the VSS bid system with the completed specification spreadsheet.

The contract period runs through July 31, 2012, with a one-year initial term and a two-year renewal option. Quantities are not predetermined; the contract covers actual quantities required by the five using agencies throughout the contract duration. Bid prices must be net, including all transportation charges fully prepaid and delivered FOB destination, with prices remaining firm for the contract duration. The State of Maine requires vendors to accept the State Procurement Card as payment with no surcharge regardless of payment method; failure to accept this condition may result in bid rejection. Delivery orders of $5,000 or less will be emailed as PDFs by using agencies; orders exceeding $5,000 will be processed through the Division of Purchases. Municipalities, political subdivisions, and school administrative districts may participate at the bid price or under specified conditions. Submit samples and contact information to Sue Garcia at the Division of Purchases.