Inmate Privacy Meeting Pods

Cuyahoga County Department of Public Works, on behalf of the Cuyahoga County Sheriff's Department, is soliciting a bid for three compact inmate privacy meeting pods, three cuff bars, and delivery and installation services at the Cuyahoga County Jails, with bids due September 4, 2026.

The specified product is the DURAMATE Compact Separated Meeting Pod FireShield (No FS) or an equivalent alternative. Each pod measures 82 inches by 41 inches in depth and must include noiseshield technology, locking countertops on both sides, a center divider window with paper passthrough slot, low stools (two per pod), countertop-mounted cuff bars (three per pod), storeroom locking handles configured with inmate-side flat plates without interior handles, and workshelf counter features. All materials must be new and not refurbished. Alternate material proposals are permitted only when accompanied by fully detailed specifications and subject to requestor approval.

Comprehensive pricing must include material costs, availability, lead time, labor costs, installation, shipping, and any additional charges. All quoted prices must remain firm for 60 days. Vendors must provide supporting documentation for any price increases resulting from changes in United States tariff policies, including Rules of Origin documentation demonstrating product manufacturing or assembly location; the County reserves the right to reject unsupported price increase requests.

The winning bidder must register with the County's Infor Purchasing system and the Cuyahoga County Inspector General's Office. Bidders are responsible for onsite disposal of trash associated with installation. Vendors must submit Form W-9 and sign an Independent Contractor Worker Acknowledgment.