Inmate clothing – socks, boxers, and T-shirts

The Rhode Island Department of Corrections is seeking an agency price agreement for inmate clothing, specifically white t-shirts, white boxer shorts, orange boxer shorts, and white crew socks. The procurement covers a one-year contract period beginning approximately July 1, 2024, with options to renew for up to two additional 12-month periods. The solicitation requires vendors to provide detailed pricing for various clothing items across multiple sizes, ranging from small to 5XL, with estimated annual quantities including 900 dozen white socks, 610 dozen white boxer shorts, 200 dozen orange boxer shorts, and 610 dozen white t-shirts. All deliveries must be made to the Central Distribution Center at 25 Power Road in Cranston, Rhode Island, between 7:00 AM and 2:00 PM Monday through Friday, with items to be delivered on 48" x 40" pallets and bar-coded shipping cases. The procurement process is conducted electronically through the Ocean State Procures system, with a vendor Q&A period from April 18 to May 1, 2024, and proposals due by May 16, 2024 at 2:00 PM EDT. Vendors must quote a single, firm price per item that will serve as the maximum price during the agreement period, with any manufacturer price declines to be reflected in reduced agreement pricing.

The solicitation includes specific requirements for Minority Business Enterprise (MBE) participation, with vendors required to submit an MBE Utilization Plan for review and approval by the Division of Equity, Diversity & Inclusion for each contract award. The state reserves the right to make single or multiple awards and to solicit prices separately for extra-large orders. Vendors must maintain specific insurance coverage, including $1 million in liability, workers compensation, and automobile liability coverage. The procurement is open to vendors who register in the Ocean State Procures system, with no travel or out-of-pocket expenses to be reimbursed. While the exact award value is not specified, the comprehensive nature of the solicitation and the substantial quantities requested suggest a significant contract opportunity. The state will evaluate proposals based on compliance with specifications, pricing, MBE participation, and overall responsiveness to the solicitation requirements. Unsealed packages will not be accepted, and all deliveries must meet specific packaging and documentation standards.