Inmate Bread Supply Annual Contract

Hall County, Georgia, Board of Commissioners is issuing an Invitation for Bid (IFB) for an annual inmate bread supply contract to provide bread products to the Hall County Correctional Institute located at 1694 Barber Road, Gainesville, Georgia. The procurement seeks a single qualified contractor to supply multiple bread product categories including white loaf bread (both fresh and day-old options), hamburger buns, hot dog buns, and specialty philly buns in estimated monthly quantities specified by the County. The contract will commence upon execution and remain effective through June 30, 2027, with provisions for two additional one-year renewal options under identical terms and conditions. Bidders must be licensed, insured, and bonded in Georgia, and pricing must be submitted on the Cost Proposal Worksheet (Exhibit C) with fixed and firm rates for the contract duration unless modified by mutual written consent. The award will be made to the lowest responsive and responsible bidder; notably, the County will select either day-old or fresh bread products but not both. Critical deadlines include May 13, 2026 for submission of bidders' questions, May 15, 2026 for County responses, and May 21, 2026 at 2:00 p.m. EST for sealed bid submission to the Purchasing Division on the fourth floor of the Hall County Government Center. All mandatory exhibits must be completed and submitted, including the Bid Response Form, Contract for Services, Cost Proposal Worksheet, W-9 Form, E-Verify Affidavit, Ethics Affidavit, copies of business licenses, and certificates of insurance, with submissions comprising two hard copies of the technical proposal, one hard copy of the cost worksheet, and one USB drive containing all responses.

The procurement documents do not specify any particular set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status or business classification. No incumbent vendors or current contractors are identified in the available solicitation materials, and there is no reference to existing infrastructure or technology requiring integration with the selected contractor's operations. The contract does not include a specific stated award value or budget range; however, invoicing will occur monthly with quarterly reporting requirements and payment terms of net 30 days following inspection and acceptance of delivered services. The County is exempt from Georgia sales and use tax and has explicitly prohibited contractors from charging separately for sales and use taxes. Bids must remain valid for 120 calendar days from submission, and the County reserves the right to reject any or all bids and to negotiate with the lowest responsive bidder if deemed necessary.