Inkjet UV Printer, Cutter & RIP Software

Maryland Correctional Enterprises (MCE), part of the Maryland Department of Public Safety & Correctional Services at Patuxent Institution, is soliciting bids under IFB BPM059673 for one inkjet UV printer-cutter, one RIP software package, and one fume extractor, with questions due December 2, 2026 at 7:00 a.m. local time and bids due December 9, 2026 at 7:00 a.m. local time. Only one comprehensive bid covering all three items will be accepted, so the bid is all-or-nothing. Each item must be equal to or better than a named model: Roland TrueVIS MG-640, VersaWorks version 6 (offline, non-cloud, non-subscription), and BOFA PrintPro.

The procurement is a competitive sealed bid under COMAR 21.05.02 and is federally unfunded. No MBE or VSBE participation goals are established, and there is no small business set-aside. The equipment is for Patuxent Institution at 7555 Waterloo Road, Jessup, Maryland, in Howard County.

The printer requires CMYK, white, and gloss UV capability with ECO-UV inks, 1440 dpi resolution, roll feed up to 64 inches with an automatic take-up reel, and automatic registration mark sensing. The RIP software must support print-and-cut, variable data, and PANTONE spot color. The fume extractor requires VOC filtration, a gas sensor, and 223 cfm airflow. The vendor must provide installation, training, delivery with crating and freight, and English user manuals in printed and digital formats. Manufacturer items carry a minimum two-year warranty from installation. Assigned personnel must pass criminal background checks.

Award goes to the lowest total bid price from a responsible, responsive bidder. The contract is a single award on a firm fixed-price basis. Commercial General Liability insurance of $1,000,000 per occurrence and $3,000,000 annual aggregate is required, with proof due within five business days of a recommended award. Electronic Funds Transfer payment is mandatory. Bids are submitted through eMMA at emma.maryland.gov.

Required attachments include the Bid/Proposal Affidavit, Price Form, Bidder Information Sheet, and Conflict of Interest Affidavit and Disclosure. Attachment M requires disclosure of state contracts performed in the past five years, which feeds the experience and past performance evaluation. The Legal Action Summary and Contract Affidavit are also part of the package.

The public bid opening is virtual on December 9, 2026 at 9:00 a.m. local time. No pre-bid conference or site visit is required.