Infrared Electrical Systems Survey

The State Preservation Board (SPB) in Texas has issued Invitation for Bid (IFB) 809-25-0021 for an Infrared Electrical Systems Survey across multiple state properties in Austin, including the Texas Capitol, Capitol Visitors Center, Bullock Texas State History Museum, Texas State Cemetery, Governor's Mansion, Capitol Visitors Parking Garage, Capitol Mall, and several Legislative Office Buildings. The primary objective is to conduct a comprehensive infrared survey of high and low voltage electrical equipment to identify potential system problems, prevent failures, and mitigate power disruptions. Bidders must provide a detailed report documenting issues such as loose connections, faulty equipment, overloaded circuits, and unbalanced loads. Minimum qualifications for bidders include having commercial and industrial infrared thermography as the primary business, at least ten years of industry experience, and employing at least one Institute Master Thermographer. A mandatory pre-bid site visit is scheduled for Tuesday, May 20, 2025, with a registration deadline of Thursday, May 15, 2025. Final bids are due by Friday, June 6, 2025, no later than 2:00 PM CT, with the contract to be awarded to the lowest qualified bidder through a Purchase Order.

The solicitation includes a Historically Underutilized Business (HUB) Subcontracting Plan with a 26% HUB goal for other services contracts. Respondents must submit a completed HUB Subcontracting Plan with their bid proposal, demonstrating good faith efforts to include Texas certified HUB vendors in the contracting process. Vendors must provide written notification to HUB vendors and trade organizations about subcontracting opportunities, allowing at least seven working days for responses. The contract is contingent upon continued funding availability, and the SPB reserves the right to award the contract to a single or multiple contractors based on the best value to the agency. While no specific budget range is explicitly stated, the comprehensive nature of the survey across multiple state properties suggests a significant contract value. Bidders must provide a comprehensive package including a completed bid form, HUB Subcontracting Plan, company profile, references, project schedule, proof of thermographer training, safety manual, equipment list, calibration statements, sample report, and insurance certificate.