Informational notice - ahca vendor day - grant lifecycle management solutions

The Agency for Health Care Administration (AHCA) in Florida is conducting a vendor day for Grant Lifecycle Management Solutions, focusing on identifying comprehensive or modular software solutions for grant application management. The procurement seeks a web-based platform with Software as a Service (SaaS) capabilities, including single sign-on functionality, robust dashboarding, and advanced reporting features. Vendors are invited to provide live demonstrations on either Friday, December 5, 2025, or Tuesday, December 9, 2025, with each presentation consisting of a 20-minute demonstration followed by a 10-minute Q&A session. Attendance is limited to five staff members per session, with options for remote participation via Microsoft Teams or in-person attendance. The evaluation criteria will emphasize vendors' ability to configure existing platforms like CobbleStone, MyFloridaMarketPlace, and Microsoft to meet specific grant management requirements, as well as demonstrate integration capabilities with critical state systems including Florida Accounting Information Resource (FLAIR), Florida Accountability Contract Tracking System (FACTS), MyFloridaMarketPlace, and DocuSign. Interested vendors must contact solicitation.questions@ahca.myflorida.com by December 8, 2025, to confirm attendance and address any questions.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned, AHCA demonstrates a preference for vendors with demonstrated experience in public sector grant programs, particularly those with prior work in Florida. The agency is exploring potential integration with existing technology platforms, including CobbleStone, MyFloridaMarketPlace, and Microsoft solutions. Current infrastructure that requires integration includes state financial systems like FLAIR and FACTS, as well as document management tools like DocuSign. The informational notice does not specify a precise award value, contract term, or budget range for the grant lifecycle management solution. Vendors will be evaluated based on their technical capabilities, system flexibility, integration potential, and ability to meet the agency's complex grant management needs. No incumbent vendors are specifically identified in the documentation, suggesting this may be a new procurement or exploration of potential solution providers for AHCA's grant management processes.