INFORMAL RFB Public Works Compactor, Baler & Dumpe

This is an Informal Request for Bids (RFB) issued by Cuyahoga County, Ohio, for a two-year preventative maintenance contract covering ten compactor, baler, and dumper machines distributed across six county facilities, including the Justice Center Dock, Justice Center Jail 1, Juvenile Justice Center, Courthouse Square, Virgil E. Brown facility, and Harvard Garage. The contractor must provide comprehensive preventative maintenance services following original manufacturer specifications, with a minimum of two service calls per year at each location and inspections occurring every six months. Deliverables include detailed preventative maintenance in accordance with manufacturer guidelines, comprehensive inspections of equipment condition, safety features, welds, seals, hoses, motors, pumps, electrical systems, and structural components, and digital service reports documenting all work performed, building locations, dates, defects identified, and on-site personnel training. The solicitation was posted on March 30, 2026, with a submission deadline of March 31, 2026. Qualified contractors must register with the Cuyahoga County Inspector General and ensure all employees complete background checks conducted by the Cuyahoga County Sheriff's Department at a cost of $35.00 per employee, with sheriff's photo identification badges required at a one-time fee of $20.00 per badge. Award will be made to the lowest responsive and responsible bidder meeting all technical specifications and requirements outlined in the RFB.

The procurement documents do not explicitly identify set-asides for small businesses or disadvantaged vendors, though Ohio procurement regulations may apply such designations. No incumbent vendors or current contractors are identified in the available documentation. The contract is structured as a not-to-exceed agreement valued at $200,000.00 for the full two-year period, with no contract splitting permitted. Cuyahoga County reserves the right to add or delete facilities and equipment during the contract term and may terminate the agreement with thirty days' notice. The contract includes a contingency fund allocation for supplies that may or may not be needed during the service period. Bidders should note that strict adherence to original manufacturer specifications is mandatory, with deviations potentially resulting in contract termination.