ICF.pdf

This is an Informal Request for Bids (RFB) issued by Cuyahoga County, Ohio, for preventative maintenance, inspection, repair, and emergency services covering ten compactor, baler, and dumper machines distributed across six county facilities. The services include bi-annual inspections, comprehensive equipment evaluation, safety feature testing, seal and weld inspection, lubrication, hose inspection, motor and pump evaluation, electrical system inspection, structural assessment, and personnel training. The contractor must provide detailed digital service reports documenting all work performed, building locations, dates, defects identified, and on-site personnel training, with services required to adhere strictly to original manufacturer specifications. The RFB was posted on March 30, 2026, with a submission deadline of March 31, 2026. The contract term is two years, with no renewal options identified, and a minimum of two service calls per year required at each location with inspections occurring every six months.

The contract is structured as a not-to-exceed agreement valued at $200,000.00 for the full two-year period, with no contract splitting permitted. Award will be made to the lowest responsive and responsible bidder meeting all technical specifications and requirements. The procurement documents do not explicitly identify set-asides for small businesses or disadvantaged vendors, though Ohio procurement regulations may apply such designations. No incumbent vendors or current contractors are identified. Qualified contractors must register with the Cuyahoga County Inspector General and ensure all employees complete background checks conducted by the Cuyahoga County Sheriff's Department at a cost of $35.00 per employee, with sheriff's photo identification badges required at a one-time fee of $20.00 per badge. Cuyahoga County reserves the right to add or delete facilities and equipment during the contract term and may terminate the agreement with thirty days' notice.