Infield clay mix

The Town of Manchester, located in Hartford County, Connecticut, is seeking bids for Invitation to Bid #23/24-99 to procure specialized infield clay mix materials for baseball diamond maintenance. The procurement requires a contractor with a minimum of ten years of experience selling engineered baseball diamond infield clay material mixtures. Specifically, the bid solicits two distinct clay mixtures (Mixture #1 and Mixture #2) to be delivered in three quantity ranges: 0-10 tons, 11-25 tons, and 26-50 tons. The materials must meet precise technical specifications, including specific sand sieve analysis, mechanical composition, and density requirements. The bid was released on May 10, 2024, with questions due by May 17, 2024, and final bid responses required by May 22, 2024, at 11:00 am through an electronic submission portal. The contract term will run from July 1, 2024, through June 30, 2025, with potential annual extensions for up to four additional one-year periods. Evaluation criteria will focus on the lowest responsible bidder with demonstrated experience, emphasizing the best overall value for the municipality.

The procurement appears to have specific living wage requirements outlined in the Manchester Living Wage Ordinance (Chapter 212), which impacts potential bidders' eligibility. Bidders must complete a Living Wage Certification Form, indicating whether they are a "Covered Employer" and certifying compliance with local wage standards. Exemptions may apply for nonprofits, employers with fewer than 25 eligible employees, or contracts valued under $25,000. The bid allows for price adjustments based on the U.S. Bureau of Labor Statistics Consumer Price Index, with annual reviews permitting potential upward or downward adjustments. While no specific budget range is explicitly stated, the town will require net delivered pricing with no additional freight or energy surcharges. The Town of Manchester reserves the right to inspect and reject materials that do not meet the specified technical requirements. Pricing will be evaluated across the three defined quantity ranges, allowing for flexible procurement based on the municipality's specific needs.