Industrial Microfilm and Multi Media Scanner

The State of Colorado, Department of Personnel and Administration (DPA), Division of Central Services (DCS), is conducting a Documented Quote (DQ) procurement for the purchase and installation of one FlexScan 400 Microfilm and Multi-Media Scanner with integrated software packages, training, and on-site maintenance. The equipment must be capable of digitizing 16/35mm roll film, COM, jacketed, step/repeat fiche, and aperture cards on a single hardware platform and must include a minimum 8TB RAID5 storage device with integrated OCR functionality, factory-integrated PC, stroboscopic LED-based illumination system, autoloader capability for minimum 200 fiche capacity, and a removable cleaning roller for the roll film module. Required deliverables include the new, unopened scanner equipment, complete installation at 2 Jetway Court, Pueblo, CO 81001, a minimum of two days of on-site operator training, and one year of manufacturer-certified on-site maintenance with unlimited help desk support Monday through Friday, 8:00 a.m. to 5:00 p.m. MST, minimum two scheduled preventative maintenance calls annually, two-hour response time to initial contact, and 24-hour service start commitment. The prospective bidder written inquiry deadline is March 15, 2017, at 1:00 p.m. MST with responses published by March 16, 2017; bids are due March 22, 2017, at 3:00 p.m. MST with contract award anticipated March 23, 2017. Delivery is required within two weeks of order receipt, and pricing must be quoted F.O.B. Destination with all shipping expenses included; vendors must demonstrate prior performance capability with two references for similar work and disclose any prior services to DPA.

Service-Disabled Veteran Owned Small Businesses (SDVOSBs) receive a 5% preference in contract award evaluation. All bidders must register with the Colorado Vendor Self Service (VSS) system and provide their Federal Employer Identification Number (F.E.I.N.) prior to contract issuance, submit proof of required insurance coverage within seven business days of the contract's effective date, and complete IRS Form W-9 for tax identification purposes. Vendors must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence, Automobile Liability Insurance with a minimum combined single limit of $1,000,000 per accident, and Workers' Compensation Insurance as required by state statute, with the State of Colorado named as an additional insured on general and automobile liability policies. The contract term extends from the effective date of the Purchase Order through June 30, 2017, with the state reserving the right to place additional orders at the awarded pricing through October 30, 2017. No specific budget range or award value is disclosed in the solicitation documents; however, bidders must provide pricing for equipment, training and installation, one year of on-site maintenance, and costs for factory technician travel services if required.