Attachment 3 - Approved Equal Equipment Request Form.pdf
PDF 205 KB Posted
- Attached to
- Industrial Microfilm and Multi Media Scanner
- Solicitation number
- DQ1 AADA 2017001048 1
- Issued by
- Denver County, Denver City, Colorado
About this file
This is an Approved Equal Equipment Request Form for DQ1 AADA 2017-1048 regarding an Industrial Microfilm and Multi-Media Scanner and Software procurement. Bidders proposing equipment alternatives to the specified FlexScan 400 3 in 1 Scanner must complete and submit this form by the Prospective Bidder Written Inquiry Deadline per Section 1.8.1 of the Approved Equal Process. The form requires bidders to demonstrate how their proposed equipment meets or exceeds twenty-three distinct technical specifications covering scanner capabilities, software functionality, storage requirements, and delivery conditions. Key specifications include multi-format digitization capability for 16/35mm roll film, COM, fiche, and aperture cards; factory-configured integrated PC; fully integrated workflow software for scanning and PDF/A output; 12-bit uncompressed grayscale capture at specified speeds; interchangeable fiche modules; autoloader with minimum 200-fiche capacity and 3-second cycle time; roll film module with removable cleaning roller and 30-second rewind capability; and minimum 8TB RAID5 storage device with OCR functionality.
The form mandates that proposed equipment must be new in box and unopened, include complete manuals and all required peripherals, and carry a one-year manufacturer warranty for parts and labor. Bidders are prohibited from modifying the form or noting exceptions or conditions; incomplete submissions, modifications, exceptions, or conditions will be rejected as non-responsive and not evaluated. Vendor Name and Manufacturer/Model Number identification are required on the form submission. The approval process for equal equipment proposals is governed by the specifications outlined in this attachment, with detailed response requirements for each technical criterion to justify equipment equivalency.
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Text version
DQ1 AADA 2017-1048 Industrial Microfilm and Multi-Media Scanner and Software
Attachment 3 – Approved Equal Equipment Request Form
Page | 1 of 2
A. Bidder proposing Approved Equal Equipment must complete all requested information, Line (1) through
Line (16), below, and submit the completed Attachment 2 – Approved Equal Equipment Request Form by the
Prospective Bidder Written Inquiry Deadline per Section 1.8.1 Approved Equal Process.
B. Bidders shall not modify the Approved Equal Request Form or note any exceptions or conditions on the form.
C. Approved Equal Request Forms with incomplete information, modifications, exceptions or conditions shall be rejected as non-response and will not be evaluated per the Approved Equal Process.
D. Vendor Name: ___________________________________________
E. Manufacturer and Model Number of Proposed Equal Equipment (stated below):
2.2 FlexScan 400 3 in 1 Scanner with Jumbo Fiche Module, Auto Loader Module, Aperture Card Insert and Glass, Roll Film Module, and External minimum 8TB Ribbon Storage Device or Equal
(a) Scanner shall be a multi-format scanner capable of digitizing 16/35 mm roll film, COM, jacketed, step/repeat fiche, and aperture cards on a single hardware platform.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(b) Scanner shall provide a factory configured integrated PC for optimal performance and minimal space usage.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(c) Scanner shall provide a fully integrated workflow and application software to scan, audit, and output searchable pdf/a, tiff, or jpg images from roll film, fiche, or aperture cards.
Page | 2 of 2
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(d) Scanner shall include auditor application software to verify images after scan.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(e) Scanner shall provide stroboscopic LED based illumination system with software integrated stop motion exposure.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(f) At a minimum, scanner must be capable of 12-bit, uncompressed, full grayscale capture at the speeds listed below:
a. 6min/roll, 24x 16mm 100ft@200x200dpi True Optical Resolution
b. 9min/roll, 24x 16mm 100ft@300x300dpi True Optical Resolution
c. 20sec/fiche, 5row 24x 16mm jacket@200x200dpi True Optical Resolution
d. 1min/fiche, 15row 48x COM @200x200dpi True Optical Resolution
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(g) Scanner shall include an Interchangeable Fiche Module with supported formats ranging from 3 x 5” to 5 x
8”, including aperture cards.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
Page | 3 of 2
(h) Scanner shall include a high speed, self-lubricating scan transport for Jumbo Fiche.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(i) Scanner shall provide for Easy Access/Load/Unload for manual scan when required for delicate or distressed media.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(j) Scanner shall provide autoload capability for fiche 3 x 5”-5 x 8”, including Aperture cards.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(k) Autoloader shall have a minimum 200 fiche capacity.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
Page | 4 of 2
(l) Autoloader shall provide easy access to platen/easy loader removal for manual loading of delicate or distressed media.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(m) Autoloader must operate at a minimum 3 second load/unload cycle time.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(n) Scanner shall provide the insert and glass for scanning aperture card in Jumbo fiche module.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(o) Scanner must provide a roll film module with 16/35mm roll film transport with removable cleaning roller to remove dust/dirt from film before capture.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(p) Roll film module must operate at a minimum 30 seconds high speed rewind 16/35mm, 100.ft roll.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
Page | 5 of 2
(q) Scanner must include a factory configured ribbon storage device that is a minimum 8TB RAID5 storage capable of supporting uncompressed 12bit grayscale capture at 400ppm or 6min/roll.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(r) Ribbon storage device must allow for creation of Searchable PDF/A, tiff and jpg images form uncompressed ribbons simultaneously when storing new ribbons at minimum storage speed.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(s) Scanner must include complete software for fully Integrated OCR functionality and be capable of generating generate searchable PDF for entire roll of microfilm, micofiche or aperture cards without additional configuration.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(t) Scanner must be new in the box and unopened, no used or factory refurbished scanners will be accepted.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
Page | 6 of 2
(u) Purchase to include one complete set of manuals, electronic copy is acceptable.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(v) All peripherals required enabling units to be fully operational (cables, etc.) must be included.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
(w) Manufacturer warranty of one year for parts and labor must be included.
Bidder shall describe how the proposed equipment meets or exceeds the specification: ____________________
Bidder shall complete Attachment 2 – Proposed Equal Equipment Request Form and submit per Section 1.8
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