Industrial Ice Machines for all districts within Kentucky

The Commonwealth of Kentucky's Finance and Administration Cabinet, on behalf of the Kentucky Transportation Cabinet Facilities Support, issued a Request for Bid (RFB 758 2000000034) on July 30, 2019, to procure industrial ice machines for all districts within Kentucky. The solicitation seeks bids for seven specific line items comprising Manitowoc brand equipment with no substitutions permitted: 15 Manitowoc ID-0302A Indigo ice machines, 13 Manitowoc IDT-0450A Indigo ice machines, 15 Manitowoc D-400 ice bins, 13 Manitowoc D-570 ice bins, 12 Manitowoc UDF-0240A under-counter ice makers with three-year parts and labor warranty, 26 Manitowoc AR-10000 water filter assemblies, and 15 Manitowoc UDE-0065A under-counter ice machines. The resulting contract will establish a Master Agreement for an initial one-year period with options to extend for four additional one-year periods subject to written approval and potential renegotiation. All responses must be submitted electronically by August 14, 2019, at 1:30 p.m. EDT to the Finance Office of Procurement Services, Capitol Annex Room 095, Frankfort, Kentucky 40601. Written questions from prospective bidders were due by August 6, 2019, at 3:30 p.m. EDT, and no bidders' conference or site visit was scheduled. Award will be made on a best value basis using measurable criteria weighted at 90 points for price and 10 points for delivery time, with the lowest bidder receiving maximum price points and delivery time evaluated in working days with one percent invoice deductions per day late.

Prospective vendors must meet all Kentucky tax registration requirements and provide evidence of Secretary of State registration if a foreign entity. Kentucky resident bidders are eligible for reciprocal preference consideration, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain designated nonprofit organizations may receive preferences of 20 or 15 percent of maximum points, respectively. Vendors must submit all required affidavits and compliance documentation prior to award, including annual affidavits certifying compliance with Kentucky Revised Statutes provisions regarding campaign finance laws, sales and use tax registration, state tax payment obligations, and economic boycott prohibitions. All pricing must be quoted as F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise and state sales taxes, with no price increases permitted during the first twelve months of the contract; thereafter, vendors may request increases based on industry-wide price changes with thirty days' written notice. The Kentucky Department of Transportation will be responsible for setup and delivery to each district location. No specific budget range or award value is stated in the solicitation documents, though billing will be directed to the KYTC Division of Facilities Support at 1219 Wilkinson Boulevard, Frankfort, Kentucky 40622.