Industrial Hygiene Equipment Repair and Maintenance Services, IFB No. I-2526-01 - REPOST

The California Department of Toxic Substances Control (DTSC) is seeking qualified bidders for industrial hygiene equipment repair and maintenance services through Invitation for Bid (IFB) No. I-2526-01, a re-advertisement of a previous solicitation. The procurement covers comprehensive repair and maintenance services for over 60 different types of monitoring equipment, including dust trackers, radiation meters, gas detectors, respirators, and acoustic calibrators, across nine regional offices in California. Bidders must demonstrate manufacturer training certificates and a minimum of three years of experience in similar repair and maintenance services. The evaluation will be conducted on a pass/fail basis for qualifications, with award going to the lowest responsive, responsible bidder. Key deliverables include completing service, calibration, and repairs within 45 calendar days of equipment receipt, or providing a fully functioning loaner unit at no cost. Bids are due on November 24, 2025, at 3:00 p.m. Pacific Time, with a bid opening scheduled for 3:30 p.m. on the same day. The contract term is three years, with an option to extend for one additional year, and an anticipated performance start date of March 1, 2026.

The solicitation includes specific set-aside provisions and preferences for California businesses, with a 5% bid preference for certified small businesses and a disabled veteran business enterprise (DVBE) incentive program offering potential incentive points up to 5% based on confirmed DVBE participation. Bidders must submit comprehensive documentation, including a minimum qualifications narrative, manufacturer training certificates, three business references, cost sheets with line-item rates for routine maintenance and hourly rates for non-routine repairs, and various certification forms. While no specific budget range is explicitly stated, the scope of services covers equipment maintenance across nine regional offices, suggesting a potentially significant contract value. The state reserves the right to reject all bids and is not obligated to award the contract. Bidders must carefully review and comply with all documentation requirements, including detailed specifications for equipment types, service expectations, and submission guidelines outlined in the IFB document.