Indoor Walk-In Cooler/Freezer Combo Box

The City of Wichita, Kansas, acting through the Cultural Arts Department, is soliciting competitive bids via Request for Bid #260047 for the furnishing, delivery, installation, start-up, testing, and commissioning of one indoor walk-in cooler/freezer combo box for the Century II Performing Arts and Convention Center. The unit must measure 34 feet long by 24 feet wide by 8 feet 6 inches high, with a 22-foot by 24-foot cooler section maintaining 34°F to 40°F and a 12-foot by 24-foot freezer section maintaining -10°F to -20°F, featuring reinforced flooring capable of supporting 3,000-pound point loads, two 4.0 horsepower evaporator coils with a 4.0 horsepower outdoor condensing unit for the cooler section, and one evaporator coil with a 5.5 horsepower outdoor condensing unit for the freezer section with digital temperature controls. Bidders must possess a minimum of three years of experience in similar work, demonstrate understanding of industry standards, show evidence of comparable project experience, maintain Kansas Secretary of State registration, and possess the capacity to acquire required performance bonds and insurance coverage. Evaluation will be based on the lowest and best total net bid from a responsible and responsive vendor, with award anticipated by City Council on April 14, 2026. A pre-bid conference is scheduled for March 25, 2026, at 3:00 p.m. at Century II, with written questions due by March 27, 2026, at 3:00 p.m., and sealed electronic bids due April 3, 2026, at 10:00 a.m. Successful completion requires submission of a five percent bid bond prior to bid opening, and the selected contractor must furnish performance and labor/material payment bonds equal to 100 percent of the contract value, maintain Commercial General Liability insurance with $1,000,000 per occurrence and $2,000,000 annual aggregate limits, Comprehensive Automobile Liability with $1,000,000 combined single limits, statutory Workers' Compensation coverage, and Employers Liability with $1,000,000 per accident, with the City of Wichita named as primary and non-contributory additional insured. Liquidated damages of $2,000 per calendar day will apply for delays beyond the substantial completion timeline, which has yet to be determined.

The solicitation document does not identify any set-aside designations, disadvantaged enterprise restrictions, or specific organizational type limitations that would restrict competition. No incumbent vendor or current contractor information is provided in the available documentation. No existing infrastructure or technology integration requirements are specified beyond the removal of existing refrigeration equipment and installation of the new unit at the specified location within Century II. The solicitation does not disclose a specific budget allocation or contract award value, requiring bidders to submit pricing proposals that must be free of duties and taxes unless imposed by law, with contractors also responsible for providing timelines for both substantial and final completion as part of their bid submissions.