Indoor and Outdoor Video Surveillance Equipment/Installation

The West Virginia Department of Transportation, Purchasing Division, is requesting quotes on behalf of the Division of Motor Vehicles for an open-end contract supplying indoor and outdoor video surveillance equipment and installation services, with bids due September 17, 2026 at 10:30 a.m. EST under ARFQ 0802 DMV2700000002 (Addendum 01). Technical questions are due September 1, 2026 at 10:00 a.m.

The scope encompasses comprehensive removal and replacement of security camera infrastructure across the Division of Motor Vehicles headquarters in Charleston and 26 regional offices statewide, including ongoing maintenance, system updates, and emergency repair services. Indoor system deliverables include 30 units of 18TB recorders (or equivalent), 30 WVOT-approved POE switches, 30 analytics kits, 50 fisheye cameras, 30 remote client viewing software licenses, 50 indoor 2.4MM 5MP mini dome cameras, 30 data cable and installation material packages, and 100 camera license keys. Outdoor deliverables include 50 units of 6MP H6A bullet infrared cameras with 4.4-9.3mm lenses (or equivalent) and labor for indoor and outdoor installation and system maintenance. Vendors may bid equivalent or substitute products if they demonstrate equality to specified items. Standard delivery is within 30 working days; emergency orders within 15 working days with F.O.B. destination pricing included. The vendor must maintain emergency response time of less than 24 hours and provide quarterly purchase reports.

The contract term is one year from award with three successive one-year renewal options. Equipment will be shipped to the Division of Motor Vehicles Receiving and Processing center at 5707 MacCorkle Avenue, Charleston. Bids must be submitted to the Procurement Division at 1900 Kanawha Boulevard East, Charleston, with pricing provided on a unit basis and installation labor/maintenance hours at hourly rates to be billed as needed under the open-end structure. Vendors must register with West Virginia State Purchasing and maintain Commercial General Liability insurance of $1 million per occurrence and Automobile Liability of $500,000 per occurrence. All bids remain firm for the contract life. Contact: Angela L. Chaney at (304) 558-0228 or angie.l.chaney@wv.gov.