Indirect Cost Rate Proposal Consulting Services

The North Dakota Department of Commerce intends to procure noncompetitive consulting services from Eide Bailly LLP to prepare federally compliant indirect cost rate proposals for fiscal years 2027 and 2028. The procurement will focus on comprehensive services including reviewing historical indirect costs, calculating appropriate indirect cost rates, preparing documentation, and ensuring compliance with federal grant requirements under 2 CFR Part 200. Specific deliverables include detailed reports and supporting schedules to be submitted electronically to the agency's finance office in Bismarck, with two distinct phases of work: the first deliverable due by April 30, 2026 for FY 2027 and the second due by April 30, 2027 for FY 2028. Vendors must submit responses electronically through the SPO Online system by August 7, 2025 at 5:00 PM CT, with Procurement Officer Chad Keech available to address any questions. The contract is structured as a new one-year agreement with potential for two 12-month renewals, emphasizing the specialized nature of the consulting work required.

The procurement appears to be a sole-source or noncompetitive contract specifically targeting Eide Bailly LLP, justified by their extensive experience in developing indirect rate proposals compliant with Uniform Guidance and their established knowledge of the agency's financial operations. No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the documentation. The contract's pricing is structured with an annual 3.5% billing rate increase, starting at $5,175 for the first year (up from $5,000 in the previous period) and increasing to $5,350 for the second year. The contract will cover Cass County and is issued by the North Dakota Department of Commerce, with no physical delivery of goods required. All final reports and supporting documentation must be submitted electronically, highlighting the digital nature of the contract's execution and deliverables.