Indefinite Delivery Quantity (IDQ) District Wide Roof Maintenance and Roof Related Work

North East Independent School District (NEISD) in San Antonio is soliciting an Indefinite Delivery Quantity (IDQ) response for district-wide roof maintenance and roof-related work, with proposals due October 15, 2026 at 9:00 a.m. Central Time. This is an as-needed contract with no guaranteed purchase quantities or dollar amounts. Questions close October 8, 2026 at 8:00 a.m. Central Time through the Ionwave e-bidding platform.

Bidders must hold manufacturer certifications from major roofing suppliers including US Ply, Johns Manville, Firestone, GAF, Tamko, and Soprema. Work scope covers roof maintenance and roof-related services across 44 elementary schools, 13 middle schools, 8 high schools, and various magnet programs serving approximately 52,200 students across 133 square miles in north and northeast Bexar County. No work is performed on Thanksgiving, Christmas, New Year's, or Easter; overtime and holiday pay must be included in unit prices with no change orders permitted for such costs.

Pricing is structured in two sections: Section I requires a cost coefficient or multiplier (minimum 1 percent) applied to the RS Means Facilities Maintenance & Repair 2025 Cost Unit Price Book, and Section II requires benchmark or catalog pricing with a specified discount percentage from manufacturer, company, store, or shelf pricing. Payment and performance bonds are required for orders exceeding $25,000 and $100,000 respectively, at the vendor's expense. Bidders must provide proof of insurance naming NEISD as additional insured, complete a Conflict of Interest Questionnaire, submit HB 1295 Certificate of Interested Parties from the Texas Ethics Commission, provide a signed and notarized Hold Harmless Agreement, and complete fingerprinting packets if services involve proximity to students.

The initial contract term is three years from award, with NEISD reserving the right to extend for two additional one-year renewal periods. The contract may be adopted by other Central Texas Purchasing Alliance (CTPA) member districts and by Judson ISD, San Antonio ISD, and Northside ISD at the same or better pricing terms. Compliance is required with Texas Government Code boycott provisions, firearm discrimination prohibitions, Davis-Bacon prevailing wage requirements when applicable, and federal equal employment opportunity and debarment regulations.