Bid Invitation - 2026-10-06T151137.715.pdf

28-26 Addendum 1

Indefinite Delivery Quantity (IDQ) District Wide Roof Maintenance and Roof Related Work

Issue Date: 9/30/2026

Questions Deadline: 10/8/2026 08:00 AM (CT)

Response Deadline: 10/15/2026 09:00 AM (CT)

Contact Information Contact: Denise Moya Address: Construction Management

8961 Tesoro Drive Suite 300 San Antonio, TX 78217

Phone: (210) 407-0444 Email: dmoya@neisd.net

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 1 of 29 pages

Event Information Number: 28-26 Addendum 1 Title: Indefinite Delivery Quantity (IDQ) District Wide Roof Maintenance and Roof Related

Work Type: Indefinite Delivery Quantity Issue Date: 9/30/2026 Question Deadline: 10/8/2026 08:00 AM (CT) Response Deadline: 10/15/2026 09:00 AM (CT) Notes:

This IDQ is for as needed roof maintenance and roof related work per the follow specifications and conditions.

Bid responses are due on or before 9:00 A.M. Central Standard Time on Thursday, October 15, 2026 without exception.

Proposals received after the specified time and date above will not be considered.

NOTE: This is not an order, it is a Indefinite Delivery Quantity (IDQ) proposal. North East ISD does not guarantee any purchase quantities or dollar amounts. Purchases will be made on an as needed basis.

Although the District is legally required to accept paper bids, we strongly request that bidders submit this bid electronically through this ebidding platform. Respondents must register as a supplier to be able to respond electronically. For assistance with this submittal, please call 210-407-0175.

Thank you for your interest in doing business with North East ISD!

Ship To Information Contact: Jorge Cabello Address: Construction Management

Suite 300 8961 Tesoro Dr.

San Antonio, TX 78217

Phone: (210) 407-0453 Email: jcabel@neisd.net

Billing Information Address: Accounts Payable

Suite 207 8961 Tesoro Dr.

Suite 207 San Antonio, TX 78217

Phone: (210) 407-0186 Fax: (210) 804-7122 Email: accountspayable@neisd.net

Bid Attachments

Supplier Response Quick Tutorial.pdf View Online

Refer to this Supplier Response tutorial if you have any questions on how to create and submit a bid response.

North East ISD Bids Terms and Conditions.pdf View Online

The attachment contains NEISD's Bid Terms and Conditions that apply to all NEISD bid solicitations.

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 2 of 29 pages https://neisd.ionwave.net//VendorLanding.aspx?e=ny0I5W-y4cAcdRIx3fpnKkGVaDDMZ2zZ8ZYrhsVSTVXas2D71hdMBVm78JjyUjhK-YkiFwjE7xgXDThsNlY9bQ https://neisd.ionwave.net//VendorLanding.aspx?e=66pSWFaVU05ekmmAUaiLNZeQiyolvm4HvaoRIlVqayaPSeBfCprDJNSHd7wvhTCsV0NwnmhTvAZ1ZAHhAtxHMw https://neisd.ionwave.net//VendorLanding.aspx?e=~ALLKEU3QMSfW0yQvw-ralLBHH-V3SIKaG-36Z1Q6wXbE9GPPrJhH4d7ai2DNBmoO05cNkYTNY8FycGanY2UAA

NEISD_PO_Terms_and_Conditions_6152022.pdf View Online

The attachment contains NEISD's Purchase Order (PO) Terms and Conditions that apply to all NEISD purchase orders.

NEISD_Insurance Requirements_05092024.pdf View Online

Please review the minimum required insurance coverage and upload Certificate of Insurance in Required Attachments.

Form_CIQ_with_Instructions.pdf View Online

Blank Conflict of Interest Questionnaire

HB_1295_instructions.pdf View Online

CERTIFICATE OF INTERESTED PARTIES (HB 1295 FORM) Section 2252.908 of the Government Code states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties form. More information can be located at the following site:

https://www.ethics.state.tx.us/tec/1295-Info.htm NOTE: Use the RFP number when you are asked to fill in the identification number. Enter North East ISD when you are asked for the name of the governmental entity or state agency.

Hold_Harmless_Agreement_Form.pdf View Online

Hold Harmless Agreement must be signed, notarized and returned with proposal.

Certification Regarding Lobbying.pdf View Online

Certification Regarding Lobbying

Disclosure of Lobbying.pdf View Online

Disclosure of Lobbying

Contractor Fingerpring Packet.pdf View Online

This packet contains the documents required for contractors/vendors to provide services at any NEISD location. If provided services require you to work with or be in close proximity to students, it is mandatory that you complete the fingerprinting process prior to beginning work for the District. Using NEISD’s Local Education Entities (LEE) Service Code Form (attached), schedule fingerprinting appointments for yourself and/or each of your employees who will work with or in close proximity to students. After you and/or your employees have been fingerprinted, it is mandatory that you provide a completed CONTRACTOR/CONSULTANT AFFIDAVIT (submit one for each employee) to the campus or department you have a contract with or will have a contract with.

w-9.pdf View Online

W-9

Vendor_Inquiry_Form.pdf View Online

Blank Vendor Inquiry Form.

Requested Attachments

Proof of Insurance (Attachment required)

Please upload a copy of your current Certificate of Insurance. Only upon award must NEISD be listed as an additional insured.

Completed Conflict of Interest Questionnaire (CIQ) (Attachment required)

Please upload a completed Conflict of Interest Questionnaire (CIQ).

HB 1295- CERTIFICATE OF INTERESTED PARTIES

(Attachment required)

HB 1295 - CERTIFICATE OF INTERESTED PARTIES Please upload a copy of your signed and completed form from the Texas Ethics Commission.

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 3 of 29 pages https://neisd.ionwave.net//VendorLanding.aspx?e=~ALLKEU3QMSfW0yQvw-ralLBHH-V3SIKaG-36Z1Q6wXbE9GPPrJhH4d7ai2DNBmoO05cNkYTNY8FycGanY2UAA https://neisd.ionwave.net//VendorLanding.aspx?e=FxQ2YWLhquUYYSXfG-5u5P7jLP5Pcwjkf73Is-OQsmgi8pLkVCXBXQ-Y0U8Wrv~oMIM1-yengvBcnVfh059Vjg https://neisd.ionwave.net//VendorLanding.aspx?e=oztkY-bSevI1S-LfpbBvqO0OYLedwO97uNYjER8BMkLgbyZDJYgIo-vIb~pAFJhjXfjvtRXLMdUOM-Cr7IJ3Nw https://neisd.ionwave.net//VendorLanding.aspx?e=kfEX-ipWZjmubgS9DqQStObOlTI9Qu0-OEjy2y0VhLndpCI9jUK6UIDHqDZDxXYsIBpfkpQJvarLVh6gXoWpfw https://neisd.ionwave.net//VendorLanding.aspx?e=LJS-4-88Bj8z294xl7aJ4SBzH7NTBtgvHqpTYskhMdGGb~TF6Zy5YUTiVN~i62oe2nsc156mxgM7lIVl0BhMKQ https://neisd.ionwave.net//VendorLanding.aspx?e=pxve~DtTgNtm47gI7uQ5XpAC3sF8gRZGlRP6q-OC9BOqnwdEUFi24CTfOILbbpfkcIn0vP5~XImEQ4YJdBxgYg https://neisd.ionwave.net//VendorLanding.aspx?e=iT6JVfmZivnzQgLIq1AnuF8mQwJnPZA~psF3efTqdbtuz9aVjksxCQs8nqjwRH9OIHd4hAPWKFLvbVbqElExng https://neisd.ionwave.net//VendorLanding.aspx?e=oj-9Y4HzG3g0PmT0x8HNX8Uhtz29vqAQKOkJDlLgQahHxt~Nmd-ExJJAMlk6gRfDzBVLTCrmga2rcxYnByylag https://neisd.ionwave.net//VendorLanding.aspx?e=cd1kU2ibKJNAsMau-ynUmO17bU279yqUM~~MewaSr4j~CPrm5pdWWD71erlha20WJYAOEV7-tvYAbaGWBQR9-g https://neisd.ionwave.net//VendorLanding.aspx?e=73o2klEz1c4Ly0-hlIvS4y8m3IJlgKn6tY5K5U6wGQ0O4Ik7zGfVlMvA3ClnlXTBto1rO37tS1sp6AoJxVh1jg

Completed Hold Harmless Agreement (Attachment required)

Please attach your signed and notarized Hold Harmless Agreement

Disclosure of Lobbying Activities (Attachment required)

Please attach your Disclosure of Lobbying Activities

Certification Regarding Lobbying (Attachment required)

Please attach your signed Certification Regarding Lobbying.

Completed Contractor Fingerprinting Packet (Attachment required)

Please complete, sign and upload a copy of the completed Contractor Fingerprinting Packet.

Completed W-9 (Attachment required)

Please upload a completed W-9 Form.

Completed Vendor Inquiry (Attachment required)

Please upload a completed Vendor Inquiry Form.

Bid Attributes

1 ********************

ABOUT NORTH EAST ISD

North East Independent School District (NEISD) is a governmental entity, which directly operates and administers public elementary and secondary schools. NEISD is located in San Antonio, Bexar County, TX and encompasses 133 square miles in north and northeast Bexar County. The majority of the District lies within the boundaries of the city of San Antonio, but several smaller communities are encompassed within NEISD, including the cities of Castle Hills, Hill Country Village, Hollywood Park, and Windcrest. The District includes 44 elementary schools, 13 middle schools, 3 middle school magnet programs, 8 high schools, Academy of Creative Excellence, and several high school magnet programs. We service approximately 52,200 students with a workforce of approximately 8,500 employees. NEISD has continuously been in existence since March 1955.

2 Bid Instructions

North East Independent School District ("North East ISD", "NEISD", "District", or "Owner") is soliciting offers for the goods and/or services as specified in this document.

There are attributes, including this one, associated with this solicitation. Some are notes and require no response, but most have a required response.

NOTE: Navigate through each page on the right-hand side of the blue bar below (bottom of this list of attributes) in order to view the next page of Bid Attributes.

Error Check- To ensure a complete response, you can confirm what items are missing or need responses by running an error check on your response before submitting. This will identify any missing attachments, attributes not acknowledged and/or lines not responded to. You can run the error check as many times as you need to prior to submitting.

For Additional help navigating this system, see Supplier Response Quick Tutorial under the Attachments Tab

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 4 of 29 pages

3 Scope and Purpose

North East Independent School District (NEISD) is seeking indefinite delivery quantity responses for the following products or services:

As related to as needed roof maintenance and roof related work at facilities in accordance with the instructions, terms and conditions, and requirements/specifications contained in this solicitation.

This IDQ may be awarded to one or multiple companies.

The district will notify the vendor when services are needed. Quotes for repair or replacement service must be submitted to the NEISD requester. Prior approval must be obtained from the NEISD representative in the form of a Purchase Order before work shall begin. Payment bonds are required for projects over $25,000.00 and Performance & Payment over $100,000.00.

4 Questions

Any explanation desired by a Proposer regarding the meaning or interpretation of this solicitation, or any forms included herein, must be requested in Ionwave. NEISD will not accept questions by phone, email, or any means other than Ionwave. All verbal instructions are non-binding.

5 Term of Bid

Unless specified otherwise, the initial Contract term shall be effective for a period of three (3) years beginning on the date indicated on the award letter. Thereafter, unless otherwise specified in the Solicitation, NEISD reserves the right to extend this contract for two (2) additional one-year contracts. If the option to renew is exercised, the contract will continue under the same terms and conditions.

6 Time For Completion

If awarded, the Proposer agrees to complete the projects in accordance with the schedules developed by North East ISD. In many cases, projects may require weekend and/or holiday work and after-school work schedules.

Holidays the NEISD will not work are: Thanksgiving, Christmas, New Year's, and Easter. There will b e no change orders for overtime wages or holiday pay in this contract. NEISD is not obligated to reimburse such costs. Costs for these items should be calculated into the unit prices above.

7 Payment and Performance Bonds

The awarded vendor shall provide payment and performance bonds, at the vendor's sole expense, based on the amount of any order. The District requires a performance bond for contracts in excess of $100,000 and a payment bond for contracts in excess of $25,000 in an amount equal to 100% of the contract sum. All bonding companies presented must be acceptable to the NEISD and licensed to do business in the state of Texas. This must be included in the Vendor's pricing response pursuant to this proposal request.

Original bonding documents must be received by the District within ten (10) days of bid award notification and prior to Purchase Order issuance.

Mail or deliver all bid bonds to:

North East Independent School District Procurement Department 8961 Tesoro Dr., Suite 317 San Antonio, TX 78217

Please indicate on the envelope your company name and reference RFP# 28-26.

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 5 of 29 pages

8 ********************

Contractor Personnel

The P r o p o s e r agrees to employ the following individuals (100% full-time) for the entire duration of the Project at the positions indicated, and agrees not to remove them from the Project nor replace them with others except as otherwise allowed in the Contract Documents or approved in writing by NEISD:

9 Project Manager Name

(Required: Maximum 1000 characters allowed)

Project Superintendent Name

Project Foreman

Sheet Metal Foreman

COMPANY INFORMATION

Company Legal Name

Please list your legal company name as it appears on corporate documents and your W-9. If you are a sole proprietorship, sole tradership, individual entrepreneurship or proprietorship, please enter the owner's name.

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 6 of 29 pages

Type of Business

We refer any questions in this section to the IRS.gov website.

Sole Proprietorship -- Someone who owns an unincorporated business by themselves.

Partnership -- A relationship existing between two or more persons who join to carry on a trade or business.

International Business -- Foreign businesses with activities in the U.S. or domestic businesses with activities outside the U.S.

Corporation -- A legal entity that is separate and distinct from its owners.

S Corporation -- Corporations that elect to pass corporate income, losses, deductions, and credits through to their shareholders for federal tax purposes.

Limited Liability Company or LLC -- A corporate structure whereby the members of the company cannot be held personally liable for the company's debts or liabilities.

Individual/Sole Proprietor or Single-Member LLC Partnership International Business

C Corporation S Corporation Limited Liability Company or LLC (Required: Check only one)

If your company will be using a DBA for this specific RFP, please list it here.

(Doing Business As)

(Optional: Maximum 1000 characters allowed)

License Number(s)

Please provide the licensing number(s) under which your company operates.

(Required: Maximum 4000 characters allowed)

Company Contact Representative

Please list your contact name, phone number with extension, and email. You can list more than one contact person if needed.

Number of Employees

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 7 of 29 pages

How long has your company been in existence?

Resident Bidder Status

Does your company have it's principal place of business in the state of Texas; or does your company employ at least 500 persons in the state of Texas?

Yes

No (Required: Check all that apply)

Local Business Office Certification

If your company has a permanent business office located within a 100-mile radius of the District's headquarters building at 8961 Tesoro Drive, San Antonio, Texas 78217 please provide the physical address of this office, number of years/months this office has been open, number of full-time employees in the space provided below. Enter N/A if you do not have a location as described above.

Other Company Office Locations in Texas

In the space below, please provide the cities where other offices in Texas are located. Enter N/A if none.

Parent Company Information

If the company listed in this proposal is a subsidiary, please indicate your parent company here.

If your company has any affiliates, list all affiliates here.

Companies are affiliated when one company is a minority shareholder of another.

Have you ever done business under any other name(s)?

Yes

No (Optional: Check all that apply)

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 8 of 29 pages

If yes, list name(s)

Felony Conviction Notification

Texas Education Code, Section 44.034, Notification of Criminal History, Subsection (a) states " A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Subsection (b) states " A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." Is your firm owned or operated by anyone who has been convicted of a felony? This statement is not required by a publicly held corporation.

Yes, firm owned by someone convicted of a felony.

No, firm not owned by someone convicted of felony.

N/A - Publicly held corporation (Required: Check all that apply)

Felony Conviction Details

If your firm is owned or operated by anyone who has been convicted of a felony, please list their name and the details of the conviction. if not applicable enter N/A (not applicable).

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 9 of 29 pages

Certifications

Contractor must be certified by Major Roofing Manufacturers. Please check all certifications currently held by your company. Indicate on the blank lines or on a separate sheet, other Roofing Manufacturers for which Certification is held.

US PLY

Johns Manville

Firestone

GAF

Tamko

Soprema

US Intek

Koppers

Allied Signal

Garland

Berridge

ABC

MBCI

Diamond Metals

Mueller

Pendus

Posey (Optional: Check all that apply)

Other Roofing Manufacturer Certification Held

Please list any certifications held but not listed above.

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 10 of 29 pages

Contractor Representations

By execution and submission of this Proposal, the Proposer hereby represents and warrants to NEISD that:

a. The Proposer has prior experience on construction projects of similar type, nature, and class of Work.

b. The Proposer has read and understands the Contract Documents and stipulates through signature on this Proposal Form that this IDQ Proposal submission is made in accordance with the Contract Documents.

c. The Proposer has carefully inspected the Project site, and that from the Proposer’s own investigation, the Proposer has satisfied itself as to the nature and location of the work and the character, quality, quantities, materials, and difficulties to be encountered; the kind and extent of equipment and other facilities needed for the performance of the Work; the general and local conditions and other items which may in any way affect the work or its performance; and that the Proposer has correlated the Proposer’s site observations with the requirements of the Contract Documents. That the Proposer understands and accepts the difficulties and costs associated with the Work and the Project site as well as the potential delays, disruptions in work, and costs associated therewith and has included such considerations in their construction schedule and Bid Amount.

d. To the fullest extent permitted by applicable law, the Proposer waives any claim it has or may have against NEISD, the Architect, Project Engineers, Project Consultants and their respective trustees, officers, shareholders, directors, partners, agents, contractors, consultants, and employees arising out of or in connection with the administration, evaluation or recommendation of any Proposals; waiver of any requirements under the Proposal or Contract Documents; acceptance or rejection of any Proposals; and the award of the Contract.

Acknowledged (Required: Check if applicable)

Financial Summary

Name of Bank Reference

(Optional: Maximum 50 characters allowed)

Contact Name

(Optional: Maximum 50 characters allowed)

Email Address

Street Address, City, State, Zip Code

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 11 of 29 pages

Phone Number

Unsecured Line of Credit Limit

(Optional: Numbers only)

Amount owed on the unsecured line of credit

(Optional: Numbers only)

Declarations

Has the Firm failed to complete and work awarded in the past 7 years?

Yes

No (Optional: Check all that apply)

If yes, provide project owner, project name, description of work and circumstances involved below.

Has the Firm ever filed for bankruptcy?

Yes

No (Required: Check all that apply)

Has any Principal Owner(s) of the Firm been debarred or suspended from contracting with a public entity?

Yes

No (Required: Check all that apply)

If "Yes", please provide the following information:

If "Yes", identify the public entity and the name and current phone number of a representative familiar with the debarment or suspension, and state the reason or circumstances surrounding the debarment or suspension, including the period of time for such debarment or suspension.

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 12 of 29 pages

Disciplinary Action

Has any Principal Owner(s) of the Firm received any disciplinary action from or is actionion pending by and federal, state or local authority?

Yes

No (Optional: Check all that apply)

If "Yes", please provide the following information:

If "Yes", please state the name of the regulatory authority, date and reason for completed or pending disciplinary action.

(Optional: Maximum 4000 characters allowed)

Contract Terminations and Legal Proceedings

Has the Firm been terminated or held in default on any project in the past five (5) years?

Yes

No (Required: Check all that apply)

If yes, list Project Owner, Project Name, Description of Work, and Circumstances involved in the space provided below.

Upload additional sheets under Response Attachments tab, if necessary.

Has the Firm been involved in project-related legal or administrative proceedings, mediation or arbitration in the past five (5) years?

Please include anything pending or concluded.

Yes

No (Required: Check all that apply)

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 13 of 29 pages

If yes, list Project Owner, Project Name, Description of Work and the Circumstances Involved here.

Annual Corporate Revenues/Sales Volume

Annual Sales 2025

(Required: Numbers only)

Annual Sales 2024

(Required: Numbers only)

Annual Sales 2023

(Required: Numbers only)

Safety Performance

List the Firm's Experience Modifier Rating (EMR) for the last three (3) years.

2025 EMR

(Required: Numbers only)

2024 EMR

(Required: Numbers only)

2023 EMR

(Required: Numbers only)

References

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 14 of 29 pages

Owner and Architect/ Engineer References

Please list at least two Owner references below. This sect ion wi l l be used for evaluat ion purposes. Include Letters of Reference and Recommendation from Owners and/or Consultants under the Response Attachments tab.

1. Owner Reference

List your owner reference company name, contact representative name, address, telephone number, email address and a brief description of the product/services provided.

2. Owner Reference

List your owner reference company name, contact representative name, address, telephone number, email address

3. Owner Reference

List your owner reference company name, contact representative name, address, telephone number, email address

Architects/Engineers Reference

Please list at least two Architects or Engineer references references below. This sect ion wi l l be used for evaluat ion purposes. Include Letters of Reference and Recommendation from Architects and/or Engineers under the Response Attachments tab.

1. Architect/Engineer Reference

List your Architect or Engineer reference company name, contact representative name, address, telephone number, email address and a brief description of the product/services provided.

2. Architect/Engineer Reference

List your Architect or Engineer reference company name, contact representative name, address, telephone

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 15 of 29 pages

3. Architect/Engineer Reference

List your Architect or Engineer reference company name, contact representative name, address, telephone

Products/Services Offered

Provide a brief overview of your company's products or services.

STANDARD ATTRIBUTES

North East ISD Bid Terms and Conditions

North East ISD Bid Terms and Conditions are provided in an attachment to the solicitation. Carefully read the attachment.

I have read the bid terms & conditions attachment (Required: Check all that apply)

North East ISD PO Terms and Conditions

North East ISD PO Terms and Conditions are provided in an attachment to the solicitation. Carefully read the attachment.

I have read the bid terms & conditions attachment (Required: Check all that apply)

Deviations and Exceptions

If your company intends to deviate from the Specifications listed within the bid or in the attached documents, all such deviations and exceptions must be listed here, with complete and detailed conditions and information included.

In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications. The District will consider any deviations or exceptions in its bid award decisions. The District reserves the right to accept or reject any proposals based upon any deviations indicated below. If none, please enter N/A (not applicable).

Tax Exemption

NEISD is a tax-exempt entity. All purchases made on behalf of the District should not be charged sales tax.

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 16 of 29 pages

Contract Sharing - Interlocal Agreements

CTPA Membership

North East ISD is a member in good standing of the of the Central Texas Purchasing Alliance, an alliance of over 100 school districts in Texas representing millions of students, sharing information, services and contractual opportunities. CTPA is an alliance created in accordance with Section 791.001 of the Texas Government Code through interlocal agreements.

Adoption of Awarded Contracts. In support of this collaborative effort, all awards made by North East ISD may be adopted by other active CTPA member districts. By adopting a contract from another CTPA member district, the adopting district has met the competitive bidding requirements established by the Texas Education Code, Section 44.031(a)(4) and as required by the adopting district’s policies. There is no obligation on either party to participate unless both parties agree. The goods and services provided under the contract will be at the same or better contract pricing and purchasing terms established by the originating district.

Document Sharing between Members. To assist an adopting member district in establishing their supporting documentation, the awarded vendor’s response and related documents owned by the originating district may be shared without prior notification to the awarded vendor, unless the vendor at the time of their response to the original solicitation clearly annotates that such sharing of their response is to not occur without prior permission of the vendor.

Adopted Contract Management. The adopting district shall be responsible for the management of the new contract and all payments to the contracted vendor. The originating district shall have no responsibilities under the new contract agreement. Upon adoption of the contract by the adopting CTPA member district, the original term of the contract and any renewal or extension options allowed under the original contract shall then transfer to the adopted contract, and such renewals options may be executed by the adopting member district at its sole discretion and independently of the originating member district’s decision to execute such renewal options on the original contract.

Interlocal Agreements

North East Independent School District participates in interlocal agreements with Judson ISD, San Antonio ISD and Northside ISD. Awarded vendors agree to extend proposal pricing to Judson ISD, San Antonio ISD and Northside ISD. North East ISD does not guarantee the use of this proposal, use will be at the discretion of Judson, San Antonio, and Northside ISD’s. Any contract resulting from this agreement is strictly between the individual districts and the proposer.

Records Management

In addition to the foregoing specific requirements, vendor agrees, in accepting any purchase order from a school district, it shall make a good faith effort to work with school districts to provide such information and to satisfy such requirements as may apply to a particular school district purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements.

Yes, I agree.

No, I do not agree.

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 17 of 29 pages

Evaluation Criteria

It is not the policy of the North East ISD to purchase based on low proposals alone. Quality and suitability to purpose being controlling factors, the District reserves the right to select on these and other applicable criteria listed below by whatever means may be determined to result in the best value to the District. The following criteria shall be used to evaluate each proposal:

1. the purchase price;

2. the reputation of the vendor and of the vendor’s goods and services;

3. the quality of the vendor’s goods or services;

4. the extent to which the goods or services meet the District’s needs;

5. the vendor’s past relationship with the District, if any;

6. the impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses;

7. the total long-term cost to the District to acquire the vendor’s goods and services;

8. for a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate parent company or majority owner: a. has its principal place of business in this state; or

b. employs at least five hundred (500) persons in this state; and

9. any other relevant factor specifically listed in the request for bids or proposals.

Will you be providing a service that requires you to be in close proximity to students?

If you answer yes to this question you must complete the Contractor Fingerprinting Packet and upload it as a response attachment.

Pursuant to Texas Education Code Section 22.083, individuals that come in contact with students shall be fingerprinted and the person's national criminal history record information researched to determine the individual's criminal history. "National criminal history record information" means criminal history record information obtained from the Texas Department of Education under Subchapter F, Chapter 411, of the Texas Government Code (TGC), and from the Federal Bureau of Investigation under Section 411.087, TGC.

Yes, and I will complete a fingerprinting packet.

No, I will not be in close proximity to students.

(Required: Check all that apply)

TEXAS GOVERNMENT CODE ACKNOWLEDGEMENTS

These are required disclosures by Texas Government Code.

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 18 of 29 pages

Certification Regarding Boycotting Certain Energy Companies

If (a) company is not a sole proprietorship; (b) company has ten (10) or more full-time employees; and (c) this contract has a value of $100,000 or more that is to be paid wholly or partly from public funds, the following certification shall apply; otherwise, this certification is not required. Pursuant to TEX. GOV’T CODE Ch. 2274 of SB 13 (87th session), the company hereby certifies and verifies that the company, or any wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of these entities or business associations, if any, does not boycott energy companies and will not boycott energy companies during the term of the contract. For purposes of this contract, the term “company” shall mean an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, which exists to make a profit. The term “boycott energy company” shall mean “without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company (a) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law, or (b) does business with a company described by paragraph (a).” See TEX. GOV’T CODE § 809.

Yes, I understand and agree.

No, I do not agree.

N/A - Company is exempt.

(Required: Check all that apply)

Certification Prohibiting Discrimination Against Firearm and Ammunition Industries

If (a) company is not a sole proprietorship; (b) company has at least ten (10) full-time employees; (c) this contract has a value of at least $100,000 that is paid wholly or partly from public funds; (d) the contract is not excepted under TEX. GOV’T CODE § 2274.003 of SB 19 (87th leg.); and (e) governmental entity has determined that company is not a sole-source provider or governmental entity has not received any bids from a company that is able to provide this written verification, the following certification shall apply; otherwise, this certification is not required. Pursuant to TEX. GOV’T CODE Ch. 2274 of SB 19 (87th session), the company hereby certifies and verifies that the company, or association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary parent company, or affiliate of these entities or associations, that exists to make a profit, does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of this contract against a firearm entity or firearm trade association. For purposes of this contract, “discriminate against a firearm entity or firearm trade association” shall mean, with respect to the entity or association, to: “(1) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (2) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (3) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association. See TEX. GOV’T CODE § 2274.001(3) of SB 19. “Discrimination against a firearm entity or firearm trade association” does not include: “(1) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and

(2) a company’s refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency, or for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity’s or association’s status as a firearm entity or firearm trade association.” See TEX. GOV’T CODE § 2274.001(3) of SB 19.

Yes, I understand and agree.

No, I do not agree.

N/A - Company is exempt.

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 19 of 29 pages

Certification Regarding Boycotting Israel

If (a) company is not a sole proprietorship; (b) company has ten (10) or more full-time employees; and (c) this contract has a value of $100,000 or more that is to be paid wholly or partly from public funds, the following certification shall apply; otherwise, this certification is not required. Pursuant to TEX. GOV’T CODE Ch. 2271 of HB 89 in the 2017 TX Legislative Session, the company hereby certifies and verifies that the company, or any wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of these entities or business associations, if any, does not boycott Israel and will not boycott Israel during the term of the contract. For purposes of this contract, the term “company” shall mean a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. The term “boycott Israel” shall mean “refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. See Tex. Gov’t Code § 2271.002.

Yes, I understand and agree.

No, I do not agree.

N/A - Company is exempt.

(Required: Check all that apply)

Certification Regarding Certain Foreign-Owned Companies in Connection with Critical Infrastructure

NEISD is prohibited from entering into a contract or other agreement relating to critical infrastructure that would grant to the company direct or remote access to or control of critical infrastructure in this state, excluding access specifically allowed by NEISD for product warranty and support purposes. Company, certifies that neither it nor its parent company nor any affiliate of company or its parent company, is (1) owned by or the majority of stock or other ownership interest of the company is held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or a designated country; (2) a company or other entity, including governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a designated country; or (3) headquartered in China, Iran, North Korea, Russia, or a designated country. For purposes of this contract, “critical infrastructure” means “a communication infrastructure system, cybersecurity system, electric grid, hazardous waste treatment system, or water treatment facility.” See TEX. GOV’T CODE § 2274.0101(2) of SB 1226 (87th leg.). The company verifies and certifies that company will not grant direct or remote access to or control of critical infrastructure, except for product warranty and support purposes, to prohibited individuals, companies, or entities, including governmental entities, owned, controlled, or headquartered in China, Iran, North Korea, Russia, or a designated country, as determined by the Governor.

Yes, I understand and agree.

No, I do not agree.

(Required: Check all that apply)

Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment

NEISD, as a non-federal entity, is prohibited from obligating or expending Federal financial assistance, to include loan or grant funds, to: (1) procure or obtain, (2) extend or renew a contract to procure or obtain, or (3) enter into a contract (or extend or renew a contract) to procure or obtain, equipment, services, or systems that use "covered telecommunications" equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. "Covered telecommunications" equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities), and physical security surveillance of critical infrastructure and other national security purposes, and video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities) for the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes detailed in 2 CFR § 200.216.

Yes, I understand and agree.

No, I do not agree.

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 20 of 29 pages

Non-Abortion Provider or Affiliate

Pursuant to Texas Government Code Chapter 2273, the District is prohibited from contracting with any abortion provider or an affiliate of an abortion provider whereby the provider or affiliate receives something of value derived from state or local tax revenue. Any contract entered into by the District is void if the prospective vendor has such a prohibited affiliation or contractual relationship.

By submitting a proposal in response to the request for proposal, you are certifying to the District that you or your company do not have such an affiliation or contractual relationship.

Yes, I understand and agree.

No, I do not agree.

(Required: Check all that apply)

EDGAR VENDOR CERTIFICATION

When a school district seeks to procure goods and services using funds under a federal grant or contract, specific federal l aws, regulations, and requirements may apply in addition to those under state law. This includes, but is not li mited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requir ements for Federal Awards, 2 CFR 200 (sometimes referred to as the “Uniform Guidance” or new “EDGAR”) . All vendors submitting proposals must complete this EDGAR Certification regarding vendor’s willingness and ability to comply with c ertain requirements which may be applicable to specific school district purchases using federal grant funds.

Vendor should certify vendor’s agreement and ability to comply, where applicable, by having vendor’s authorized representative acknowledge each of the eleven questions listed below. If you fail to complete any item, the district will consider and may list the vendor’s response as “No, I do not agree,” the vendor is unable or unwilling to comply. A “NO” response to any of the items may, if applicable, impact the ability of a school district to purchase from the vendor using federal funds.

In addition to the following specific requirements, vendor agrees, in accepting any purchase order from a school district, it shall make a good faith effort to work with school districts to provide such information and to satisfy such requirements as may apply to a particular school district purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements.

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 21 of 29 pages

Vendor Violation or Breach of Contract Terms

Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

Except as otherwise provided for in these Terms and Conditions, either party may terminate the contract in whole or in part in the event of the other party’s substantial failure to fulfill its obligations under the contract through no fault of the terminating party; provided, however, that the defaulting party is given at least ten (10) business days prior written notice of the default and intent to terminate (delivered by certified mail, return receipt requested, or other method that similarly documents receipt), and a ten (10) business day opportunity to remedy the default to the satisfaction of the terminating party.

North East ISD will not be liable to the vendor for any damages (including, but not limited to, loss of profits or loss of business, or any special, consequential, exemplary, or incidental damages) resulting from termination based on vendor’s default or breach of contract.

If any delay or failure of performance is caused by a Force Majeure, North East ISD may, in its sole discretion, terminate the contract in whole or part, provided such termination complies with the procedures set out above. Any contract termination resulting from any cause other than a Force Majeure event will be deemed valid reason for not considering any future proposals from the defaulting Vendor.

Force Majeure includes, but is not limited to, governmental restraints or decrees, provided they affect all companies in vendor’s industry equally and are not actions taken solely against vendor; acts of God (except natural phenomena, such as rain, wind or flood, which are normally expected in the locale in which performance is to take place); work stoppages due to labor disputes or strikes; fires; explosions; epidemics; riots; war; rebellion; or sabotage.

The remedies under the contract are in addition to any other remedies that may be available under law or in equity.

By submitting a proposal, you agree to the vendor violation and breach of contract terms.

Yes, I agree.

No, I do not agree.

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 22 of 29 pages

Termination for Cause or Convenience

With this paragraph, the school district shall only be required to pay vendor for goods or services delivered to the school district prior to the termination and not otherwise returned in accordance with vendor’s return policy. If the school district has paid vendor for goods or services not yet provided as of the date of termination, vendor shall immediately refund such payment(s).

If an alternate provision for termination of a school district purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the school district’s purchase order, or construction contract agreed to by the vendor, this provision shall prevail.

Yes, I agree.

No, I do not agree.

(Required: Check all that apply)

Equal Employment Opportunity

Except as otherwise provided under 41 CFR Part 60, all school district purchases or contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR Part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

Pursuant to Federal Law, when federal funds are expended by NEISD, NEISD requires that the proposer certifies that during the term of an award by NEISD resulting for this procurement process the vendor will be in compliance.

Does the vendor agree?

Yes, I agree.

No, I do not agree.

Deadline: 10/15/2026 09:00 AM (CT) 28-26 Addendum 1Page 23 of 29 pages

Davis-Bacon Act

When required by federal program legislation, vendor agrees that, for all school district prime construction contracts/purchases in excess of $2,000, vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146- 3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, vendor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary of Labor. In addition, vendor shall pay wages not less than once a week.

Current prevailing wage determinations issued by the Department of Labor are available at www.wdol.gov. Vendor agrees that, for any purchase to which this requirement applies, the award of the purchase to the vendor is conditioned upon vendor’s acceptance of the wage determination.

Vendor further agrees that it shall also comply with the Copeland “Anti-Kickback” Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.

Yes, I agree.

No, I do not agree.

(Required: Check all that apply)

Contract Work Hours and Safety Standards Act

Where applicable, for all school district contracts or purchases in excess of $100,000 that involve the employment of mechanics or laborers, vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, vendor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous.