Incinerator preventative maintenance and repair of

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) #950640R/CR for preventative maintenance and repair services of an NCE Crawford-Emcotek Incinerator CB2400 system located at Palm Beach County Animal Care and Control facility at 7100 Belvedere Road, West Palm Beach, Florida. The procurement sought firm, fixed pricing for three distinct service categories: annual preventative maintenance (weighted at 50% of the factored rate), annual visual emissions testing in compliance with EPA Method 9 (weighted at 30%), and hourly repair services on an as-needed basis (weighted at 20%). Quoters were required to provide separate unit prices for each service category, with all materials and parts supplied as Original Equipment Manufacturer components or manufacturer-approved equivalents. A non-mandatory site inspection was held on July 31, 2019 at 10:00 a.m., and quotations were due by August 9, 2019 at 4:00 p.m. The successful vendor would be awarded a 12-month term contract with options to renew for four additional 12-month periods, contingent upon annual appropriations. Qualified vendors must be registered in the County's Vendor Self Service system, maintain Commercial General Liability insurance of $500,000 per occurrence, Business Auto Liability insurance of $500,000 combined single limit, and Workers' Compensation insurance, and must provide a minimum six-month labor warranty and factory/manufacturer warranty on all equipment and materials.

The County encourages Small, Minority, and Women-Owned Business Enterprise (S/M/WBE) participation with preference given to certified small, minority, and women-owned businesses within 10% of the lowest responsive bid. Additionally, a local preference ordinance provides a 5% preference reduction for quoters with a permanent place of business in Palm Beach County or the Glades. The County is exempt from Federal and State taxes, and vendors must quote pricing for repairs and replacement parts at their cost. The anticipated contract value is $3,500 during the initial 12-month period. No incumbent vendors or current contractors were identified in the procurement documents, nor were there specific technology integration requirements noted.