Incinerator preventative maintenance and repair of

Palm Beach County Board of County Commissioners' Purchasing Department issued Request for Quotation (RFQ) #950640/CR on June 20, 2019, for preventative maintenance, repair services, and visual emissions testing of an NCE Crawford-Emcotek Incinerator CB2400 located at Palm Beach County Animal Care and Control (7100 Belvedere Road, West Palm Beach, FL 33411). The procurement seeks firm, fixed pricing for three primary deliverables: annual preventative maintenance services weighted at 50% of the factored rate, annual visual emissions testing in compliance with EPA Method 9 weighted at 30%, and hourly repair services on an as-needed basis for Monday through Friday, 8:00 a.m. to 5:00 p.m., weighted at 20%. Quotation responses were due by July 12, 2019 at 4:00 p.m., with a non-mandatory site inspection scheduled for July 2, 2019 at 10:00 a.m. Qualified vendors must submit three references demonstrating similar services provided within the past three years, maintain Commercial General Liability and Business Auto Liability insurance with minimum $500,000 coverage, and comply with all criminal history records check requirements for employees and subcontractors accessing critical facilities. All unit prices must remain firm for 90 days from opening and for the entire initial contract term, with repair materials and parts supplied at the quoter's cost supported by original manufacturer documentation.

The solicitation includes local preference consideration for vendors with a permanent place of business in Palm Beach County or the Glades, contingent upon submission of a valid Business Tax Receipt and completed Certification of Business Location form. All respondents must comply with Palm Beach County's Equal Business Opportunity (EBO) Program requirements regarding Small, Minority, and Women-Owned Business (S/M/WBE) participation. The successful vendor will be awarded a 12-month term contract with an estimated value of $3,500 and the option to renew for four additional 12-month periods upon mutual written agreement, with all terms, conditions, and unit prices from the initial term applying to renewal periods. The County is exempt from Federal and State taxes, and faxed or emailed quotation responses were acceptable for submission.