In-Situ Branded Water Monitoring Products and Service

Sarasota County is pursuing a sole source procurement with In-Situ, Inc. for water level measurement products and services specifically related to piezometers and monitoring wells at the Bee Ridge Landfill. The procurement covers In-Situ branded water level measurement transducers, telemetry units, replacements, diagnostic services, and equipment repairs. The solicitation (2024-ISS-333) is seeking to renew an existing contract for a three-year period from 11/19/2024 to 11/18/2027. Key deadlines include November 12, 2024, for submitting questions and November 13, 2024, at 5:00 pm for final responses, which must be submitted electronically through https://secure.procurenow.com/portal/scgov. The county emphasizes that In-Situ is the sole manufacturer and distributor of their branded water monitoring hardware and software in the Florida region, with a primary justification that retrofitting existing equipment with alternative manufactured parts would be cost-prohibitive. While the procurement is currently positioned as a sole source, the county remains open to alternative vendors who can demonstrate the ability to supply substantially similar products or services.

The solicitation does not explicitly indicate specific set-aside designations or restrictions on responding organizations. In-Situ, Inc. is identified as the incumbent and current sole source vendor, with the existing infrastructure being water monitoring equipment already installed at the Bee Ridge Landfill. The procurement has an estimated expenditure not to exceed $150,000, with a budgeted amount of $35,000 per fiscal year. The solicitation is managed by Elena Diesen, a Procurement & Contracts Specialist from the Sarasota County Office of Financial Management. Vendors interested in challenging the sole source designation are required to complete an Intent to Sole Source Response form, demonstrating their capability to provide equivalent goods or services. The contract includes comprehensive general terms and conditions covering compliance requirements, insurance expectations, public records provisions, and specific Florida statutory considerations. Potential respondents must carefully review the complete solicitation documentation to understand the full scope of requirements and evaluation criteria.