In Shop Overhead Crane Maint Contract

The Illinois Department of Military Affairs is soliciting bids under Invitation for Bid 26-466MIL-ARNFF-B-54424 for inspection, repair, maintenance, and certification of in-shop overhead cranes at state federal facilities, with bids due November 17, 2026. This is a rebid of B-52398. The solicitation carries no set-aside for minority-owned, women-owned, or veteran-owned businesses, but bidders may claim an Illinois Business Preference or Domestic Product Preference by affidavit, and submissions must include utilization plans for Business Enterprise Program and Veterans Small Business Program participation.

The scope covers 28 overhead cranes at Illinois Army and Air National Guard facilities statewide, including six in Springfield and four in Kankakee, with capacities from 0.5 to 15 tons across bridge girder and movable gantry configurations. The contractor must provide weekday preventive maintenance during 8:00 a.m. to 4:30 p.m. hours, annual inspections and certifications, load, pressure relief, and leakage testing, and 24-hour emergency repair. Critical parts must be stocked or available on-site within eight hours of failure notification, and Original Equipment Manufacturer parts are required where available. The contractor must hold an Illinois license, submit proof with its quote, supply all labor, materials, and lubricants at no added cost, and may not subcontract. Prevailing wage applies. Required insurance is $1 million per occurrence and $2 million aggregate general commercial liability, $1 million auto liability, and workers' compensation as required by law.

The initial term is five years, with a maximum total term of ten years including renewals and extensions. Bidders enter an estimated $100,000 in material costs for all five years as a billing mechanism, not as a guaranteed amount or evaluation factor. Award goes to the lowest priced responsive and responsible bidder. No bid bond or performance bond is required. Bid prices must remain firm for 90 days from opening. Federal funds may partially or totally fund the contract, with the percentage disclosed at award. Invoicing is quarterly for inspections and repairs.

Bidders must hold an active Illinois Procurement Gateway registration or complete the Vendor Disclosure form, submit bids electronically through BidBuy, and be authorized to transact business in Illinois. Bidders taking exceptions to the State's Standard Terms and Conditions must submit a redline. Awards of $1,000 or more carry a $15 Minority Contractor Initiative fee deducted from the first payment.