IHDA Mortgage Promotional Materials - Small Purchase

The Illinois Housing Development Authority (IHDA) is conducting a small purchase procurement for promotional materials to support its mortgage initiatives. The procurement seeks six distinct promotional items, all featuring blue coloring and branding: 750 blue house letter openers, 1,000 navy blue pencil bags with zipper closures, 1,500 blue microfiber cleaning cloths in cases, 500 blue 20-ounce borosilicate glass water bottles with silicone sleeves, 750 blue 15-ounce speckled ceramic camping mugs with engraved imprints, and 1,000 blue retractable airbag holder mobile phone items. The vendor quote submitted by World of Promotions includes one-color imprints, setup fees, and shipping for all items, with pricing reflecting a total project cost of $9,527.50. The quote is valid for 30 days from April 9, 2026, with a delivery timeline of 60 days following proof approval. The posting date and due date for this solicitation were April 21, 2026, indicating this was a time-sensitive procurement. No specific evaluation criteria beyond the vendor quote are detailed in the available documentation.

The State of Illinois Standard Terms and Conditions for General Services contracts govern this procurement, establishing the legal framework for vendor performance, payment procedures, and contractual obligations. Vendors awarded contracts valued at $1,000 or more must remit a $15 minority contractor initiative fee deducted from their first payment, indicating potential set-aside considerations for disadvantaged enterprises, though specific restrictions are not explicitly detailed in the available materials. Insurance requirements mandate that selected vendors maintain commercial general liability coverage of at least $1,000,000 per occurrence and $2,000,000 annual aggregate, plus worker's compensation insurance as required by Illinois law. Vendors must comply with the State Prompt Payment Act, with invoicing due by July 31 for services rendered through June 30 of each year, and must retain all contract records for a minimum of three years from final payment or contract completion. The award value for this procurement is $9,527.50 based on the World of Promotions quote submitted.