IFPQ Security Camera System Replacement in San Bernardino County

The California Department of Transportation (Caltrans) is seeking a contractor to replace the security camera system at the Southern Region Laboratory in Fontana, San Bernardino County. The Invitation for Price Quote (IFPQ) requires the removal and disposal of 10 existing analog security cameras and one Network Video Recorder (NVR), with subsequent installation of nine new NDAA-compliant IP cameras. The camera configuration includes four panoramic cameras, two 4-sensor cameras, two motorized varifocal outdoor dome cameras, and one indoor dome camera. Additional deliverables include a new 32-channel NVR, a 55-inch wall-mounted commercial monitor, and Video Management System (VMS) software with comprehensive alerting capabilities. The contractor must also provide four hours of staff training. An optional site inspection is scheduled for November 21, 2025, at 10:00 a.m., with written questions due by November 25, 2025, at 3:00 p.m. Price quotes are due December 2, 2025, at 3:00 p.m., with an estimated award date of December 16, 2025. The contract is set to commence January 12, 2026, and expire January 11, 2027, with work to be completed within 30 business days of initiation.

The procurement is exclusively reserved for certified Small Businesses (SB), Microbusinesses (MB), Small Businesses for public works (SB-PW), or Disabled Veteran Business Enterprises (DVBE). Contractors must maintain a valid C-7 (Low Voltage Systems Contractor) license and Department of Industrial Relations registration throughout the contract term. Caltrans requires at least two price quotes from certified SB/MB or DVBE entities before making an award. The maximum allowable bid is $461,000, with prevailing wage requirements applying if the total bid exceeds $15,000. Successful bidders must provide a Payment Bond equal to 100 percent of the contract amount if the bid exceeds $25,000 and maintain specific insurance coverages, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation with $1,000,000 Employer's Liability limits. The contract includes provisions for reimbursement of pre-approved parts, materials, and supplies up to 10 percent of the subtotal, with additional allowances for unforeseen labor at specified hourly rates.