IFPQ_08A3914.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

November 14, 2025

Invitation for Price Quote (IFPQ)

IFPQ # 08A3914

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 08A3914 entitled Security Camera System Replacement in San Bernardino County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Laura Heberle California Department of Transportation (Caltrans) Email address: laura.heberle@dot.ca.gov Phone: (279) 234-2526

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing and at an optional site inspection to be held on November 21, 2025 at 10:00 a.m. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Laura Heberle Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:laura.heberle@dot.ca.gov

Invitation for Price Quote IFPQ Number 08A3914

A) Purpose and Description of Services

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) all labor, equipment, tools, parts, materials, supplies, software registration and licenses, travel, and incidentals necessary to remove and replace the existing security cameras, remove and replace existing Network Video Recorder (NVR), and install a new wall mounted monitor at Caltrans Southern Region Lab (SRL), located at 13970 Victoria Street, Fontana, CA 92336.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Bidder shall possess at the time of bid submittal and for the duration of the Agreement, a valid and current C-7 (Low Voltage Systems Contractor) license issued by the California Contractors State License Board (CSLB).

2. Bidder must possess at the time of bid submittal and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR). Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

3. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License; thus it is not necessary for bidders to provide a copy.

4. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 11/14/2025 Optional Site Inspection 11/21/2025 10:00 a.m.

Written Question Submittal 11/25/2025 3:00 p.m.

Final Date for Quote Submission 12/02/2025 3:00 p.m.

Proposed Award Date (estimate) 12/16/2025

2. Optional Site Inspection A. An optional site inspection is scheduled at 10:00 a.m., November 21, 2025, at Caltrans SRL, located at 13970 Victoria Street, Fontana, CA 92336 for the purpose of discussing concerns regarding this IFPQ.

B. In the event a potential prime contractor is unable to attend the optional site inspection, an authorized representative may attend on its behalf. The representative may only sign in for one

(1) company.

C. All prospective contractors are to be assembled at Caltrans SRL, 13970 Victoria Street, Fontana, CA 92336, at 10:00 a.m. Bidders must sign in (on the sheet provided) upon arrival and sign out upon completion of the walk-through activities. Caltrans will conduct the site inspection of the facilities and disseminate any additional information to participants, if necessary.

3. Reasonable Accommodation For bidders who have and need assistance due to a physical impairment, a reasonable accommodation will be provided upon request for the site inspection. The bidder must call the designated Contract Analyst contact no later than the fifth (5th) working day prior to the scheduled date and time of the site inspection to arrange for a reasonable accommodation.

4. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by 3:00 p.m. on November 25, 2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 08A3914. Questions must be sent to the following email:

Email: laura.heberle@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website https://caleprocure.com/pages/index,aspx. It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

5. ADM-1412 – Price Quote Proposal The total price quote proposal for this Agreement must not exceed $461,000.00. A bid amount more than $461,000.00 will be deemed non-responsive and will be rejected.

6. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

7. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

8. State Prevailing Wages State General Prevailing Wage Rates will apply for the County of San Bernardino as described in the Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this mailto:laura.heberle@dot.ca.gov https://caleprocure.com/pages/index,aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

9. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

10. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and

34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

11. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

12. Contractor’s License Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current C-7 (Low Voltage Systems Contractor) license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

13. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

14. Non-Collusion Declaration for Public Works Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

15. Bonds Payment Bond Requirement: If the successful bidder’s bid exceeds $25,000, the successful bidder shall furnish a Payment Bond for not less than 100 percent (100%) of the total amount payable by the terms of this Agreement. The Payment Bond is due prior to the start date of work. No work may commence without receipt of a valid Payment Bond. The Payment Bond must be in effect at all times for the duration of the Agreement. If the Payment Bond expires during the term of the Agreement, a new Payment Bond must be provided to the Caltrans Contact Manager not less than 10 business days prior to its expiration. Failure to maintain a Payment Bond for the full term of this Agreement will be grounds for termination for default in addition to other legal remedies Caltrans may have. Inadequate or lack of a Payment Bond does not negate the Contractor’s obligations under this Agreement.

16. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

17. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

18. Price Quote Submittal A. The price quote should be emailed as described below. The price quote must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 08A3914

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: laura.heberle@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

mailto:laura.heberle@dot.ca.gov

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at laura.heberle@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

19. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

20. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to mailto:laura.heberle@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

21. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf execution, or, if determined after contract execution, shall be grounds for termination by the State.

22. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 08A3914 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 1

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 1 Each

All labor, tools, supplies, materials, equipment, travel, and incidentals to remove and legally dispose of 10 existing analog security cameras and one (1) NVR, including repairing any holes or penetrations existing after removal, per STD 213, Exhibit A, Scope of Work.

2 1 Each

All labor, equipment, tools, parts, materials, supplies, travel, including software registration and licenses, cabling and conduit, and incidentals necessary to furnish and install nine (9) security cameras, and VMS software, and provide two (2)-hour long training for Caltrans staff, per STD 213, Exhibit A, Scope of Work.

3 1 Each

All labor, equipment, tools, parts, materials, supplies, travel, and incidentals necessary, including software registration and licenses, to furnish and install one (1) NVR and one (1) monitor, per STD 213, Exhibit A, Scope of Work. $

4 16 Per Hour All equipment, tools, travel, and incidentals necessary to perform unforeseen labor, per STD 213, Exhibit A, Scope of Work. $ $

Subtotal: $

Maximum allowable expenditure for all parts, materials, supplies, fees, and permits per Exhibit A, Item 9. Actual cost will be reimbursed based on submitted original receipts. This Amount Shall be 10 percent (10%) of the Actual Subtotal Amount (0.10 x Subtotal). Enter 10% in Total column.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal (Subtotal + Line 5)

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Non-Collusion Declaration Non-Collusion Declaration

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

Payment Bond Payment Bond

Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM2009 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 08A3914

Exhibit A

Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) all labor, equipment, tools, parts, materials, supplies, software registration and licenses, travel, and incidentals necessary to remove and replace the existing security cameras, remove and replace existing Network Video Recorder (NVR), and install a new wall-mounted monitor, as described herein.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at Caltrans Southern Region Laboratory (SRL), 13970 Victoria Street, Fontana, CA 92336, located in San Bernardino County.

4. Any reference to Caltrans Contract Manager shall also include his/her designee.

5. This Agreement will commence on January 12, 2026 (estimate), or upon approval by

Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed (NTP) by Caltrans Contract Manager. This Agreement will expire on January 11, 2027 (estimate).

The services shall be provided during normal business hours Monday through Friday 7:00 a.m. to 4:00 p.m., excluding State holidays. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans):

Contractor: TBD

Section/Unit: District/Administration/Facilities Project Manager:

Caltrans Contract Manager: TBD

Address: 13970 Victoria Street, Fontana, CA 92336

Address

Business Phone Number: Business Phone Number:

Email: Email:

7. Work Schedule A. After execution of this Agreement, Caltrans Contract Manager will provide Contractor with a formal NTP. Contractor shall contact Caltrans Contract Manager within five (5) business days after receiving NTP to schedule a pre-work meeting.

1) Pre-work meeting attendees shall include Contractor, Contractor’s Installer, and

Caltrans Contract Manager.

2) Topics to be addressed at the pre-work meeting shall include, but are not limited to, project schedule, material storage, inspections, and any other issues that may be

Exhibit A

Public Works (State) pertinent to the job. Discussions shall be documented by Caltrans Contract Manager, and copies furnished to each pre-work meeting participant.

B. Once initiated, all work shall be completed within 30 business days, unless otherwise approved, in advance and in writing, by Caltrans Contract Manager. Failure to begin work, or to complete the work, in accordance with the requirements of this Agreement shall be grounds for termination of this Agreement, in accordance with Exhibit D, Item 2 (Termination).

8. Detailed Description of Work A. Security Camera Removal

1) Contractor shall remove and legally dispose of 10 existing security cameras, one (1) NVR, and associated cabling/wiring. See Attachment 1, Site Map and Photographs, for security camera locations.

2) Contractor shall repair any holes or penetrations existing after removal of existing security cameras. The holes or penetrations shall be patched or repaired to be watertight and match general building conditions. Caltrans will be responsible for any touchup painting, if required.

3) The cameras are installed from approximately 10 feet to 30 feet from the ground.

B. Security Camera Installation

1) Contractor shall furnish and install nine (9) new Hanwha National Defense Authorization Act (NDAA)-compliant Internet Protocol (IP) cameras, or equivalent, and mounting hardware.

a) Four (4) Hanwha PNM-C9022RV Panoramic Camera, or equivalent

b) Two (2) Hanwha PNM-C16013RVQ 4 sensor camera, or equivalent

c) Two (2) Hanwha QNV-C9083R Motorized Varifocal Outdoor Vandal Dome camera, or equivalent

d) One (1) Hanwha QND-8080R Indoor dome camera, or equivalent

2) Contractor shall install the new security cameras in same location as the existing security cameras.

3) Contractor shall furnish and install all required conduit, Category 6 (Cat 6) Cabling, and necessary components for security camera installation.

4) Contractor may utilize existing cabling infrastructure where applicable.

5) Contractor shall provide Caltrans Contract Manager a pathway map and labeling diagram for the cameras once all the cameras are installed.

a) Contractor shall verify locations of newly installed cameras provide adequate field of view with Caltrans Contract Manager.

b) Contractor shall furnish and install lifetime enterprise licenses for all cameras and the NVR.

6) Contractor shall configure the new cameras to record to the new NDAA-compliant

NVR.

Exhibit A

Public Works (State)

7) Contractor shall ensure all exterior cameras are installed with high-definition IP cameras and will be powered using Power Over Ethernet (POE) technology. All exterior IP cameras shall be installed using new CAT6 cabling.

8) Caltrans Contract Manager will provide static IP addresses for each of the new cameras and identify locations of closest available network switches. Caltrans District Office has multiple communication rooms, Contractor shall ensure cabling is routed to the closest network switch.

9) Video Management System (VMS) The Video Management Systems (VMS) shall include a comprehensive alerting system, which includes, but limited to:

a) Alerts shall be configurable to function in various formats, at a minimum through push notifications (for mobile devices) and email.

b) Standard alerts shall encompass motion detection, system health, camera status, and storage retention.

c) Alerts shall be customizable, and the system shall feature advanced analytic capabilities, even if they are not utilized in the initial phase of the project. Examples of advanced analytics include loitering detection, line crossing alerts, and license plate recognition.

d) Contractor shall furnish and install all necessary client VMS software.

e) Personal Computer (PC) will be provided by State of California.

f) Contractor shall provide a minimum of four (4) hours of training to on-site staff for the use and management of the system.

10) Under this Agreement, “parts” include, but are not limited to, conduit, raceway, Cat 6 cable, and low voltage wire that may be needed to install the new cameras.

C. Network Video Recorder and Monitor Installation

1) Contractor shall furnish and install one (1) new Hanwha XRN-3220B4-80TB 32- Channel NVR, or equivalent.

a) Contractor shall install NVR in a rack provided by Caltrans and at a location identified by Caltrans Contract Manager.

b) Caltrans Contract Manager will provide the static IP address for the NVR.

c) Contractor shall connect NVR to the Caltrans network using a dual 25 gigabyte fiber cable. Contractor shall purchase the cable.

d) Contractor shall program NVR with IP, subnet, gateway, and domain name system

(DNS) servers.

e) NVR shall have the memory capacity to record a minimum of 30 days of continuous recording at 15 frames per second (FPS). The video management (VM) software shall have equivalent live reporting and analytical capabilities as the Vicon Valerus VM Software. See Attachment B, Caltrans IT Hardware & Software Standards.

f) Contractor shall program the NVR to notify a contact list, provided by Caltrans, in

Exhibit A

Public Works (State) the event of a violation.

g) Contractor shall program all cameras into new NVR for correct operation and set up all analytics on system to assist in detecting intruders.

2) Contractor shall program all cameras into new NVR, to ensure the camera system is able to respond in real time to alarms/alerts by notifying Caltrans or a third-party monitoring service of an intrusion event.

3) Contractor shall furnish and install one (1) new 55-inch (55”) wall mounted Samsung commercial monitor, or equivalent, for the security desk.

D. Caltrans Contract Manager will pre-approve of all materials prior to beginning work.

E. Any work or material that is found to be substandard by Caltrans Contract Manager, or not in compliance with State or local codes, shall subject Contractor to a call back to redo the job and bring the job up to standard or code. Contractor shall perform any work under a call-back, including the materials required to complete such work, at its sole expense and at no cost to Caltrans.

F. If poor work by Contractor persists and necessitates a third “call back” to complete/correct work, Contractor is hereby advised that this poor work record shall constitute grounds for termination of the Agreement, at the sole discretion of Caltrans Contract Manager, for default per Exhibit D, Section 2 (Termination).

9. Parts/Materials/Supplies/Fees/Permits A. Contractor shall notify Caltrans Contract Manager in writing of any parts/materials/ supplies/fees/permits not specifically identified in Price Quote Proposal, Attachment 1 that are necessary to complete the work. Written approval from the Caltrans Contract Manager must be obtained prior to the purchase or installation of such items for the costs to be eligible for reimbursement.

B. Contractor will be reimbursed for the actual cost of pre-approved parts/materials/ supplies/fees/permits purchased to be consumed or installed at the work site in performance of the Agreement (including applicable sales tax), without additional allowance for markup. No additional compensation will be made for the cost to acquire, store, deliver, or use/install any purchased items. Cost of parts/materials/supplies/fees/permits are to be verified and substantiated by submitting a copy of appropriately signed receipts. Total expenditure for parts/materials/supplies/fees/permits shall not exceed the amount set forth in Attachment 1.

C. Contractor shall not be reimbursed for any parts/materials/supplies/fees that were not pre-approved in writing by Caltrans Contract Manager.

10. Unforeseen Labor A. Contractor must notify Caltrans Contract Manager in writing of any labor not reasonably anticipated in Exhibit A, Scope of Work but necessary for completion of the work.

Contractor must receive written approval from Caltrans Contract Manager prior to performing unforeseen labor.

B. The cost of unforeseen labor shall be in accordance with bid rate in Price Quote Proposal, Attachment 1.

Exhibit A

Public Works (State)

C. Contractor shall not be reimbursed for any unforeseen labor that was not pre-approved in writing by Caltrans Contract Manager.

11. Equivalent Products A. Caltrans Contract Manager will have sole authority to approve or deny Contractor’s equivalent product(s). Contractor shall receive written approval prior to purchasing and/or installing equivalent products. To obtain approval from Caltrans Contract Manager, Contractor shall submit a substitution request which shall include the specification sheet(s) of the proposed equivalent(s).

B. An equivalent product is a product that meets or exceeds the specifications of the specified brand and model. If Contractor wishes to use an equivalent product, Contractor shall submit the specifications for the equivalent product to Caltrans Contract Manager for review and written approval prior to use. Caltrans Contract Manager will have the sole authority to determine if a product is equivalent or not.

12. On-Site Parking and Security Access A. Caltrans will provide badges to Contractor to allow access to on-site facilities and restrooms, if necessary. Contractor shall return the temporary ID badge and access card at the close of the project.

B. Contractor shall check in with security and Caltrans Contract Manager at the start of each day. Contractor shall notify the security guard they are here to conduct work and ask for the Caltrans Contract Manager.

C. Contractor shall coordinate and schedule all facility accessibility. keys, building security issues, and alarm codes with Caltrans Contract Manager.

D. Contractor shall supply a list of all employees requiring access to the building site to Caltrans Contract Manager, via email, five (5) days prior to commencing work.

E. Contractor shall be responsible for supervising and instructing their employees to ensure the prevention of damage to the building components, building access requirements, parking policy compliance, and working conditions at the facility.

13. Contractor’s Responsibilities A. Contractor shall ensure that only qualified and competent personnel are permitted on the job site and the work shall be safely performed by the highest industry standards.

Contractor shall take all the necessary precautions to prevent injury or hazard to Caltrans employee(s) or the public.

B. Contractor shall comply with all applicable Federal, State, county, city and municipal laws, ordinances, rules, and regulations which in any manner affect those engaged or employed in the work to be performed in this Agreement.

C. Contractor shall avoid causing unreasonable inconvenience to any person(s) doing business on Caltrans property. In the event Contractor’s operation creates a condition hazardous to Caltrans property occupants or the general public, Contractor shall provide all applicable warning signs alerting to any dangerous conditions at the Contractor’s own expense and without cost to Caltrans.

D. Contractor shall obtain and pay for all permits, licenses, registrations, and certificates required by local ordinances as applicable to this Agreement and its Exhibit A, Scope of

Exhibit A

Public Works (State)

Work

14. Damages to State Property

In the event that any Caltrans property is damaged as a result of the actions of Contractor or its employees, Contractor shall repair, at its sole expense, the damage which has occurred as a direct result of Contractor or its employees in performing the services. Repair efforts must be performed in a manner in which ensures all warranties are maintained for any products that are damaged. Repair efforts shall include the full costs for all required labor and materials.

15. Disruption of Utilities Contractor shall schedule all utility disruptions with Caltrans Contract Manager. Contractor shall take steps to minimize utility disruptions during normal business hours. Contractor shall be required to provide two (2) working days advance written email notice of utility disruptions to Caltrans Contract Manager.

16. Code Requirements A. Contractor shall ensure that all completed work is in compliance with Title 8, Industrial

Safety Orders, Title 24, California Building Codes and any and all other applicable codes. Contractor shall, at no additional cost to Caltrans, correct work determined, by Caltrans Contract Manager, not to be in compliance with existing codes.

B. All work performed, and materials used by Contractor shall be in compliance with local codes. Work must also follow current industry standards. While it is not necessary to obtain building permits to perform the work on Caltrans owned properties, the work may be subject to inspection by local city or county agency code enforcement. Caltrans General Maintenance Contract Inspector also may inspect the work completed by Contractor. Contractor shall only do the specific work authorized by Caltrans Contract Manager.

17. Code of Conduct A. It is the duty of Contractor and its staff to read and adhere to Caltrans policies and directives, available to Caltrans staff including, but not limited to the most current version of Director’s Policy (DP) 3-Health and Safety, DP 18-Workplace Violence Prevention, Deputy Directive (DD) 8-Drug Free Workplace, DD 22-Weapons Prohibited on or in Caltrans Buildings and Caltrans Property, and DD 49-Sexual Harassment Prevention.

These policies/directives can be found on Caltrans’ public website, https://dot.ca.gov/.

B. Contractor and its employees shall be aware that they are working on Caltrans property and be courteous and respectful at all times.