IFP P2620004, NCR 2 MultiCampus Equipment Maintenance

The California Department of Fish and Wildlife (CDFW) is issuing an Invitation for Bid (IFB P2620004) for heavy equipment maintenance services in the Northern California Region 2, covering facilities in Sacramento County, Sacramento City, and West Sacramento City. The procurement seeks a qualified contractor to provide semi-annual preventative maintenance and annual inspections on five pieces of equipment: a Mitsubishi forklift, electric cart (Carryall 2), Taylor Dunn electric utility cart, Kubota utility vehicle, and Yale forklift, located at the American River Trout Hatchery and NCR 2 Headquarters, both in Rancho Cordova. Maintenance services encompass cleaning components, lubricating parts, checking and replacing fluids, adjusting belts and fittings, replacing worn items, performing functional testing, and making minor repairs, with services scheduled for August and February of each fiscal year during normal business hours (8:00 AM to 4:00 PM, Monday through Friday). The contract term spans three fiscal years from July 1, 2026, through June 30, 2029, with no renewal options. Sealed bids must be submitted by May 22, 2026, at 5:00 PM via email, mail, or hand delivery, with a public bid opening scheduled for May 26, 2026, at 3:00 PM and a proposed award date of June 3, 2026. Bidders must hold a valid California Department of Motor Vehicles Motor Carrier permit, comply with DOT waste transportation regulations and California Vehicle Code requirements, and maintain current business licenses and permits. Required qualifications include maintaining commercial general liability insurance ($1,000,000 per occurrence/$2,000,000 aggregate), automobile liability insurance ($1,000,000 combined single limit), and workers compensation coverage ($1,000,000) throughout the contract term.

The procurement includes a five percent small business preference for certified California small businesses with principal places of business in California, or for non-small businesses committing to subcontract at least 25 percent of the net bid price to certified small businesses. An additional five percent Disabled Veteran Business Enterprise (DVBE) incentive is available for bids demonstrating DVBE participation, though DVBE participation requirements have been waived. Pricing is structured as unit rates per service per fiscal year across the three-year contract period, with bidders proposing individual cost amounts for each equipment maintenance service and fiscal year. The bid includes an $8,000 not-to-exceed allowance for parts and supplies, and the contractor will be reimbursed on a per-service basis with invoicing submitted in arrears for actual services rendered and approved by the CDFW Contract Manager, Alice Fong (Alice.Fong@wildlife.ca.gov, 916-618-1770). Payment will be made by warrant from the California State Controller's Office. While specific budget ranges are not disclosed in the procurement documents, the contract is contingent upon appropriation of sufficient funds by the Budget Act and may be terminated by CDFW with 30 days written notice or immediately for cause.