IFB#S15122505 Backup Instant Coffee Packaging Services

The California Prison Industry Authority (CALPIA) is soliciting bids for Invitation for Bid #S15122505, seeking Backup Instant Coffee Packaging Services at Mule Creek State Prison in Ione, California. The procurement involves packaging both caffeinated and decaffeinated instant coffee, with specific requirements including 1.5-gram packets packaged in cases of 1,000 individual packets. Bidders must demonstrate at least five years of packaging experience and provide comprehensive references as part of their submission. The bid is due on May 13, 2025, by 3:00 PM Pacific Time, with an anticipated contract start date of July 1, 2025. Evaluation criteria will focus on best value, considering cost, performance, and vendor experience, with the contract awarded to the most competitive pricing proposal. Bidders must comply with multiple state requirements, including completing attachments such as the Darfur Contracting Act Certification and Economic Sanctions Certification. The initial contract term is one year, with an option to extend for an additional year, and includes a minimum order requirement of 2,000 cases.

The solicitation covers jurisdictions including Amador County, Huntington Beach City, Amador City, and Amador Pines CDP, with specific security provisions that contractors must carefully follow. Contractors will be subject to comprehensive background checks through the California Law Enforcement Telecommunications System and must adhere to strict facility entry and conduct regulations. While no specific set-aside designations are explicitly mentioned, the procurement encourages potential employment of parolees and ex-incarcerated individuals, subject to detailed notification and approval processes. Contractors must comply with non-discrimination requirements and Americans with Disabilities Act standards. The document suggests potential flexibility in contractor selection, with emphasis on vendor capabilities, financial resources, and ability to meet complex packaging specifications. Although a specific budget range is not provided, the contract involves ongoing packaging services for the prison industry's coffee enterprise, indicating a potentially significant ongoing business opportunity for the selected vendor.