IFB#25-30002-000 Preventative Maintenance & Repair of Medical Equipment Services

The California Department of State Hospitals (DSH) has issued Invitation for Bid (IFB) No. 25-30002-000 for Preventative Maintenance & Repair of Medical Equipment Services at the Patton Forensic Psychiatric Hospital in San Bernardino County. The procurement seeks a qualified contractor to provide comprehensive medical equipment maintenance, including semi-annual and annual preventative maintenance for various medical devices such as AEDs, CPAP machines, glucometers, and vital signs monitors. Bidders must meet specific minimum qualifications, including possessing a legal right to do business in California, providing three professional references, demonstrating NIST certification for test equipment, and submitting technician certifications. The bid schedule includes a bidders' conference on April 3, 2025, with final bid submissions due on April 10, 2025. The anticipated contract term spans from July 1, 2025, through June 30, 2028, with maintenance visits planned for August, February, and May each year, involving two semi-annual and one annual maintenance visits.

The solicitation includes provisions for small business and disabled veteran business enterprise (DVBE) preferences, offering a potential 5% preference for small businesses and additional incentives for DVBE participation. Bidders must comply with extensive background check requirements, security protocols, and COVID-19 precautions while adhering to state and federal regulations regarding equipment maintenance and patient safety. The total contract value is not to exceed $50,000.00, with pricing structured on hourly rates for maintenance visits. Successful contractors will be responsible for providing all necessary equipment, materials, supplies, personnel, transportation, licenses, and permits to execute the preventative maintenance and repair services hospital-wide. The procurement emphasizes technical competence, regulatory compliance, and the ability to maintain critical medical equipment in a forensic psychiatric hospital setting, with a focus on ensuring reliable and safe medical technology infrastructure.